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Job Title: Administrative Assistant (PT/Temp) (25 hours per week)Department: Student EngagementDivision: Student AffairsFLSA Status: Non-exemptGrade: 3Work Schedule: 25 hours/weekHourly Range: $18.00 - $21.00Reports to: Director of Student EngagementGeneral purpose: The Temporary Administrative Assistant is an important position during a transitional time in the Center for Student Engagement (CSE) within the division of Student Affairs at the Maryland Institute College of Art. Interpersonal skills and attention to detail are critical to this position. The Administrative Assistant will have a high level of daily interaction with MICA's diverse and exciting student population as well as various staff and faculty across campus.
Role qualifications: - Project Management
- Database Management
- Administrative Support
- Student Advising & Supervising
- Written and oral communication
Position responsibilities: - Maintain a high level of communication with MICA's student population, and foster relationships with the students who actively use the office
- Serve as the office receptionist, which includes answering phone calls, general e-mails, and screening incoming mail. Act as a pleasant and helpful resource to the MICA community
- Supervise and train up to fifteen work-study students, including oversight of project assignments
- Processing bi-weekly timesheets for CSE student leaders
- Enforce and manage campus-wide posting policy
- Coordinate and schedule room reservations for CSE events
- Write and send the CSE Monthly Newsletter
- Manage the Meyerhoff promotional television screen
- Submit the VISA credit card report on a weekly basis
- Attend bi-annual retreats and weekly CSE team meetings & 1:1 check-ins
- Update and monitor the overall CSE budget
- Maintain, inventory, and manage reservations for event supplies, equipment and office supplies.
- Act as a reliable source of information about events, policies, and procedures to the general student body, MICA staff and faculty, and parents
- Provide event support to office campus events, as needed (included but not limited to: Orientation, Commencement, Last Blast, and Halloween Party)
- Perform other related duties as assigned
Essential skills and experience:- Associate's degree
- Excellent verbal and written communication skills
- Proficiency with Google Suite, Airtable, Slack, and Jotform
- Ability to work independently and as a part of a team
- Sensitivity to and interest in the unique concerns of art students and the studio experience
- Excellent organizational skills with the ability to exercise initiative and plan ahead
- Familiarity with the MICA Center for Student Engagement
Valued but not required skills and experience:- Experience with budgets or finances
- MICA alumni
Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical Demands: While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift up to 40 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. (may be adjusted depending on position)
- Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.
- Required training: Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment. (additional training may be added, SEE: EHS Manager training schedule)
Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, U.S. mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-###-####.