Administrative Assistant - Program Administration
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Interested in joining Milwaukee County? Milwaukee County is searching for authentic people who are out to change the game and bring their whole selves to work every day.Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-###-####.We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!Parks - Recreation and Business ServicesHourly Pay Rate $19.49 - $29.24Closing Date: October 31,2024 or upon receipt of the first 50 application submissionsParks Equity Statement: Milwaukee County Parks is committed to attracting and retaining a diverse work force that is demographically and racially representative of Milwaukee County residents. Milwaukee County Parks leadership is committed to honoring diverse experiences, perspectives, and unique identities, while fostering work environments that are inclusive, equitable, and welcoming.Job Summary: To provide administrative support services to the Aquatics and Recreation Division, coordinate administrative tasks, and provide quality external and internal customer service to assist the division as it implements strategic initiatives and core services. To Maintain knowledge of Aquatic/ Recreation operations, projects, policies, procedures, systems, and staff assignments.Essential Duties and Responsibilities:* Provide administrative support - Provide office organization and coordination; exercise innovative and critical thinking to provide support and resolve problems; prepare and proofread reports, letters and forms, prepare internal and external correspondence, some of which may require research & data collection* Maintain the reservation system, website, & social media information - Maintain website and social media information: Create, review and submit information for media posts, press releases, and up-to-date department information for the County's website and social media sites, and in RecTrac relevant to the ongoings of the department.* Purchasing and Revenue Support - Completes purchasing requisitions and receivers; ensures proper coding; tracks and reconciles petty cash; maintains accurate documentation of purchases and receipts; reconciles daily financial reports; processes transactions and reports from rental and revenue system.* Electronic File and Record Management - Audit/maintain electronic/manual files to ensure they are relevant, accurate, and appropriate; archive records; process work orders on the work order management system; maintain training records and assist with local and state reporting; develop and maintain spreadsheets.* Provide and maintain a high level of customer service - Provide customer service to staff, public, other agencies/divisions. Interact with customers in person/phone/email and provide information on facilities/activities/regulations, policies s& procedures; provide forms and refer individuals as necessary assist with reservations.* Onboarding and Payroll Support - Prepare and process paperwork for new or returning employees; assist scheduling of seasonal interviews; assist with payroll as needed; review timesheets; and cooperate and effectively communicate with other departments (i.e., Comptroller's Office, DHR).* Use of Equipment, materials and software - Operate vehicles, A/V equipment, general office equipment, computers and several software systems such as Microsoft Office- Word and Excel, Teams, Zoom, City Works, Dayforce, INFOR, RecTrac, and FileMaker.* Special Assignments and Projects - Participate on special project teams and community outreach efforts including research and data collection of industry standards and recruitment of seasonal staff.* This individual will be responsible for general instruction/employee onboarding in collaboration with seasonal employees for the Aquatics and Recreation Division.Minimum Education & Years of Experience Required:* Current resident of WI* Valis WI Driver's License* High School Diploma or G.E.D equivalent* Associate degree preferred.* At least Three (3) years of experience in clerical, office management, admin assist or receptionist.* Of the 3 years required experience, 1 of which must be in public administration support and customer service.* Basic knowledge with Microsoft Word and Excel.* Ability to push/pull/carry/lift 20 lbs.Preferred Knowledge and/or Experience:* Administrative support experience, including use of MS Office Suite applications required.* Intermediate experience in excel spreadsheet and database programs required, Ability to work in a fast-paced environment while multi-tasking and maintaining accuracy.* Experience processing payroll preferred, using RecTrac and INFOR preferred, Assoc Degree or higher preferred.* Previous work experience in a Parks or Recreation department preferred.NOTE: Note: This Original Examination is open to current residents of the State of Wisconsin. The selection process will be job related and will consist of one or more of the following: education and experience evaluation; written, oral, or performance tests, or other assessment methods.APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATIONPR:NR17Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-###-####.Other details* Job Family Business Support* Job Function 6 Administrative Support* Pay Type HourlyApply Now* Milwaukee, WI, USA