Administrative Assistant Project Coordinator
: Job Details :

Administrative Assistant / Project Coordinator Columbia, SC

Looking for reliable, flexible, skilled individuals able to demonstrate sound work ethics who take pride in their work!

LOCAL CANDIDATES ONLY - NO RELOCATION PROVIDED

COMPANY PROFILE:

• Heavy Civil Site Development Company, headquartered in Columbia SC
• Reputation for setting the example in Civil Site Development
• Excellent Reputation and impressive client list

WHAT THIS COMPANY OFFERS YOU:

• Competitive pay and excellent benefits package including:

· Medical, Dental, Vision, STD and Accident Coverage

• · Life Insurance
• · Annual bonus Program
• · Referral Program
• · Structured, organized environment with actively involved ownership/management

· Office is a TEAM environment with professional, experienced team members working together to achieve the best outcomes for the company, clients, and staff

• Excellent training and growth opportunities
• Company believes in work/life balance

THE ROLE YOU WILL PLAY

This individual answers directly to the office manager.

• · Greet visitors as they enter the building
• · Check phone messages and emails
• · Answer incoming calls
• · Maintain annual licenses: Business, General Contractor, Hazmat, SAM, etc.
• · Manage contract and price negotiations with office vendors and service providers; cleaning company, printer company, landscaping, water, etc.
• · Monitor office supplies and handle ordering of new supplies

· Responsible for securing appropriate business licenses and insuring they are kept up to date

· Assist with planning in-house or off-site activities such as company meetings and or conferences

Assist with marketing materials such as signage, magnets, cups, etc.

· Responsible for DMV renewals and registrations

· Data Entry

· Miscellaneous Errands

• · Collect and organize credit card receipts from the field and enter into system
• · Assist with Purchase orders, complete credit applications, request COI's and W9's from new vendors – keeping them current in the system
• · Apply for Project Permits
• · Request and manage utilities for projects

KNOWLEDGE, SKILLS, AND ABILITIES

• Good computer skills including Microsoft Office suite, especially WORD and Excel (must be able to easily design formulas in Excel
• Knowledge of ProContractor is a major plus
• Data Entry skills
• Good oral and written communication
• Able to work as part of a team
• Willing to take initiative and contribute where needed
• Reliable with a history of being on time, task focused, and Professional
• Must have a clean driving record to use the company vehicle to run errands