Job Type Full-time Description Job Summary: Performs complex administrative tasks using a personal computer. Coordinate's office services and administrative activities for Job Corps center; interprets operating policies and Core Values; exercises independent judgment in the resolution of administrative problems. Duties/Responsibilities:
- Must model the Company Core Values and the operating principles at all times.
- Must create and sustain positive working relationships with co-workers.
- Type business letters, memorandums, reports, charts, checklists, and handles mail.
- Composes and prepares routine correspondence for signature.
- Independently prepares recurring reports for review and signature.
- Sends and retrieves messages via E-Mail.
- Faxes and retrieves incoming messages on a regular basis,
- Performs system backup procedures on the computer.
- Maintains equipment, data files, supplies, etc.
- Attends meetings and conferences to furnish information and take notes.
- Schedule's appointments and maintains the Director's calendar.
- Schedule's appointments, meetings and conferences.
- Assists the Director with preparations and arrangements for special events.
- Establishes and maintains confidential files and records.
- Proofreads and corrects grammatical, punctuation and spelling errors.
- Answers telephones and directs calls to appropriate person. May handle routine calls if informative on subject.
- Orders necessary office supplies and equipment.
- Operates office machines and instructs others in the operation of same.
- Assists in the training of new clerical personnel.
- Attends in-service training sessions.
- Maintains confidentiality.
- Assists in processing mail.
- Assists in distributing timesheets.
- Assist in developing the staff schedule.
- Assists in processing quotes, bids, purchase orders, etc.
- Processes Purchase Orders for Department in the CostPoint system.
- Performs other duties as assigned.
Requirements Qualifications:Minimum: Must have a High School diploma with at least three years' practical experience. Model company Core Values. Preferred: Possess a two-year business college degree. Knowledge: Ability to perform administrative duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills. Ability to deal effectively with the public and government officials. Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors. Physical Requirements:Frequently Sitting Seeing Hearing Speaking Occasionally Standing Walking Bending Stooping Squatting Flexibility Seldom Climbing Lifting 50 pounds Carrying Kneeling Pushing/Pulling Running Driving Environmental Demands: Equipment: Ability to operate office equipment Work Alone: Occasionally works alone Work With Others: 85% of time spent working and interacting with team and other departments Reading: Ability to read at a college level Writing: Ability to write at a college level Salary Description $17-$19 per hour