At Learn & Play Montessori Schools,?we are bringing hearts back into education. We are building a connected community of thriving, high-performing schools where people are our organization's center. Learn & Play Montessori aims to be one of the best Montessori schools in the greater San Francisco Bay Area.The primary responsibility of the Administrative Assistant-Subsidy is to coordinate all front office activities of the school and regularly communicate with staff and parents to ensure the school is operating at its highest standard. Administrative Assistant-Subsidy will also support the growth of our subsidy program. The Administrative Assistant-Subsidy is also responsible for performing routine clerical and administrative functions such as drafting correspondence, maintaining records, and providing general information to student families and visitors regarding subsidy and campus information.Responsibilities:
- Greet and assist visitors
- Visit local subsidy offices and maintain relationships
- Maintain subsidy database
- Support subsidy enrollments
- Promote subsidy and get families to enroll
- Database management to include the creation, maintenance, and entry of confidential information
- Create and revise systems and procedures by reviewing operating practices, record keeping, forms control, and office layout
- Manage filing systems and attendance records
- Maintain workflow with reporting procedures
- Maintain office equipment and arrange for repairs as needed
- Share responsibilities for opening and closure of office daily
- Attend routine staff meetings
- Communicate and cooperate with other departments to ensure coordination of subsidy for all schools
- Performs other duties and responsibilities as assigned
Benefits:
- A great company with upward mobility
- 70% Paid Medical, Dental and Vision
- Paid Time Off (PTO), Paid Sick Leave, 12 Paid Holidays, Paid Week-off in December
Qualifications:
- Experience in billing and invoices highly preferred
- Experience working with subsidy preferred
- Associate Degree or Bachelor's degree preferred
- Proficient computer skills including Microsoft Office and experience with SharePoint a plus
- Completed 12 Core ECE Units preferred
- Excellent verbal and written communications skills
- Regularly communicate in a positive and effective manner with staff, children, and parents/guardians
- Excellent leadership, organizational, and planning skills
- Ability to adjust to changing schedules and priorities
- In-depth knowledge of administrative management and related functions
- Ability to solve practical problems, multi-task and establish effective priorities
- Able to work both independently and in a team environment
- Effectively and efficiently execute duties with minimum direction to meet deadlines
Learn and Play Montessori School is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military or veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.