Location: Siloam Springs,AR, USA
Job Details
Title Administrative Assistant
Reports to: Director of Technology
Shift Type: Full Time
Contract Length: 240 day contract with benefits according to Siloam Springs School Board policies
Location: Technology Department
Qualifications Requirements
* High school diploma or GED.
* Recent successful experience as a secretary, administrative assistant, or other office professional position.
* Self-starter; able to work independently; organized.
* Ability to operate various office machines (computer, telephone, facsimile, copier, etc.).
* Strong Microsoft Office and Google products knowledge
* Strong Adobe Acrobat knowledge and ability.
* Ability to efficiently use the financial system as it relates to procurements and reporting.
* Maintains a high degree of confidentiality on sensitive issues.
Duties and Responsibilities
* Coordinate and communicate the department's expectations as directed by the Director of Technology.
* Answers the phone, greets visitors, answers questions and provides information as requested.
* Represents the Director of Technology through telephone, written, and personal contacts.
* Provides guidance and assistance to staff in answering questions and uses good judgment in making appropriate decisions to respond to situations when an administrator is not available.
* Screens and summarizes content of incoming materials and specially gathered data.
* Performs the purchasing responsibilities for all technology related items.
* Briefs supervisor regarding important issues or conflicts; distributes outgoing documents and correspondence.
* Serves as a positive public relations advocate for the department, including dissemination of department information.
* Schedules and sets up meetings and provides necessary materials for meetings as directed.
* Prepares materials for Board of Education meetings and various department related
committees.
* Makes conference and travel arrangements for the Department of Technology staff.
* Ensures, in the supervisor's absence, that requests for action and information are handled or referred in a timely manner.
* Prepares and/or keyboards proposals, reports, presentation material, forms, statistical summaries, and other documents and communications that are complex and non-routine.
* Review and maintain security access for all district employees
* Creates graphical materials to communicate Department of Technology activities.
* Creates technology related instructional material as directed.
* Additional responsibilities to be determined.
Physical Requirements
* Must be able to work at a desk/computer for extended periods of time.
* Regularly required to talk and listen.
* Must be able to have repetitive wrist/hand/finger movement to work on computer and/or related office equipment.
* May be required to grasp, push, reach, or stoop/kneel/crouch.
* May be required to lift up to 25 pounds