Job Description We are seeking a detail-oriented and organized Administrative Assistant for a temporary assignment. The ideal candidate will provide essential support to our team, ensuring smooth office operations and excellent customer service.
Key Responsibilities: - Reception & Communication: Answer and direct incoming phone calls, greet visitors, and maintain a professional and welcoming environment.
- Document Management: Organize and maintain file systems, ensuring easy access and retrieval of information. Distribute documents to internal and external parties as needed.
- Mail Handling: Process incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment.
- Data Entry & Documentation: Accurately enter data into computer systems. Prepare, proofread, and complete various forms, reports, correspondence, lists, and logs.
- Purchasing Support: Process purchase orders and requisitions, ensuring timely and accurate fulfillment of requests.
- Customer Service: Provide exceptional customer service in person, via phone, or through email. Assist with inquiries and provide information regarding department/division services.
Requirements
Qualifications: - Strong Communication & Interpersonal Skills: Ability to communicate effectively with various individuals, both internally and externally.
- Organizational & Time Management Skills: Proven ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.
- Attention to Detail: Excellent accuracy and meticulousness in data entry and document preparation.
- Proficient in Microsoft Office Suite: Familiarity with Word, Excel, and Outlook.
- Customer Service Oriented: Dedicated to providing a positive and helpful experience for all clients and colleagues.
- Prior Administrative Experience: Previous experience in an administrative role is preferred but not required.
If you are a motivated individual looking to gain valuable administrative experience in a dynamic environment, we encourage you to apply!
To Apply: Please submit your resume and a cover letter highlighting your relevant skills and experience.
Note: This is a temporary, on-site position. Remote work is not available. Benefits Medical Dental Vision