Position Type: Secretarial/Clerical/Secretary - 12-MonthsDate Posted: 1/7/2025Location: DISTRICT
Title: Administrative Assistant to Director of Human Resources and Public Relations Qualifications: - High School Diploma or general education degree (GED)
- Associate's degree preferred
- Proficiency with Microsoft Word, Excel, Powerpoint, Google Suite, Infinite Visions
- Related experience desired
- Such alternatives to the above qualifications as the Board may find appropriate and acceptable
- Possess excellent communication skills, including telephone and writing
- Demonstrate excellent interpersonal skills.
- Be proficient in computer skills and applications.
- Be able to maintain confidentiality in all matters.
- Possess and demonstrate knowledge of English usage, grammar, and punctuation
- Be able to communicate clearly and concisely, both orally and in writing
Reports To: Director of Human Resources and Public Relations FLSA Status: non-exempt Performance Responsibilities: - Maintains and processes daily staff attendance reports utilizing internal database.
- Secures substitute teachers as necessary as well as notifies the department chairpersons of absences in their department.
- Maintain and update all aspects of the personnel files. (Includes all staff, substitute teachers, coaches, sponsors, non-employee coaches, non-employee sponsors)
- Process applications for employment as well as maintain/update employee personnel database.
- Prepares and posts advertisements for staff/teacher vacancies.
- Prepares all contracts and other personnel related correspondence.
- Schedules appointments/interviews.
- Process and maintain all insurance records. (Medical, Dental = Blue Cross Blue Shield: Life, Long Term Disability = Fortis)
- Carries out other duties as assigned by the Director of Human Resources.
- Maintaining employee files to ensure accuracy and compliance
- Gathers, files, and maintains the background checks
- Completes HR onboarding sheet and files in new employees file
- Uploads all new employee file information into Google folder
- Follows up with new hires on needed paperwork within necessary timeframe
- Stays current with federal and state mandates and regulations relating to HR practices and procedures (FMLA, FLSA, ETC.)
- Creates the Personnel Report for monthly board meetings
- Pull and Review every Friday absence reports (AESOP) Track to 3 or more days of absences. Report to the Director of HR
- Creates and maintains district 1-9 binder (update annually)
- Serves as information liaison between the total school system, the community at large, and supervises the production and distribution of all news releases; arranges for press conferences.
- Public relations research, surveys, polls, informal research - Conducts formal and informal research to determine public opinion and attitude as a basis for planning and action.
- Serves as the district's liaison with community groups such as civic associations and service clubs; helps plan/publicize district's parent, senior citizen and community service programs.
- Develops ways to bring the community into the schools.
- Student/staff recognition - Vigorously publicizes student and staff achievement; develops staff and retirement recognition programs.
- Organization of community forums and back to school events and other related community events.
- Maintains and updates a file of community organizations, their officers, mailing lists of residents,community groups with clearly expressed interests in educational affairs and provides to those agencies/individuals prompt responses to requests for public information about the District, its policies, and its programs.
- School district imaging and marketing - Promotes the district's strengths/achievements, and its solutions to problems.
- Perform all other duties as assigned by the Superintendent.
Terms of Employment: 12 months Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Support Services Personnel