Position Type: Staff Support/Administrative AssistantDate Posted: 6/17/2024Location: Newport Middle School(High-Needs School)SCHOOL ADMINISTRATIVE UNIT 43JOB TITLE: Administrative Assistant to Middle School PrincipalJob Description Approved By: Superintendent Date: June 19, 2024Position Goal: Collaborate with middle school principals to promote and manage a positive learning environment which maximizes student achievement. To provide clerical assistance to insure the efficient operation of the school. Reports to: Building PrincipalEquipment Used: Computers, keyboards, printers, phone, standard office equipmentEducation, Training, Skills, Experience, & Licensure Requirements:
- Preferred at least two to three years of experience administrative assistant experience
- Experience working with Google and Microsoft Office products
- Communication and interpersonal skills including phone and email communication
- Ability to work with a team
DUTIES and RESPONSIBILITIES:
Manage and maintain schedule of principal and assistant principal Scheduling and coordinating meetings, conferences, and interviews Answering school office and attendance phone calls - not limited to: Direct calls to proper parties Take messages for staff and students - insure receipt of messages before end of day Prepare and monitor invoices - not limited to: Ordering office and classroom supplies during the school year Be proficient on district's purchasing program Order school merchandise approved by principal Process receiving to insure school receives what was ordered Approve payment invoices Generate PO's Managing filing system - not limited to: Maintain hard or computerized records Maintain archives following records retention policies for: Student attendance, accident reports, Workman's Compensation Complete student attendance Assist with report cards Welcoming and assisting visitors Greet subs and direct them to their classroom Collate and distribute mail Maintain meeting minutes at faculty and leadership meetings Administrative duties not limited to: Daily notices Maintain school website Assist with budget Prepare and distribute monthly parent calendar/lunch menu Assist with updates to parent/student handbook Perform filing and clerical duties - not limited to: Have parents/guardians complete necessary forms Establish files for teachers and nurse Workmen's Compensation - Process all necessary paperwork/forms Reconcile support staff time clock data. Collect data and generate reports. Cover the main office reception and attendance duties during lunch time on a rotating basis. Maintain student attendance records for entry/exit from school campus (early release, tardy, etc.) Update daily attendance records in Alma in preparation for state reporting. Supervise students sent to the office. Book travel arrangements when necessary Coordinating events as necessary Maintaining office equipment as needed Maintain and update student and staff database Perform all other duties as assigned by the principal or designee LEGAL and ETHICAL DUTIES:
Maintains confidentiality about all aspects of student performance in electronic, written and oral records 2. Demonstrates a respect for the legal and human rights of students, instructors, and other staff 3. Follows health and safety procedures established by the district 4. Arrives and departs punctually, notifying appropriate personnel about absences and coverage 5. Demonstrates dependability and integrity 6. Ensure compliance with federal laws, state laws, and school policies TERMS OF EMPLOYMENT:
School year - 217 days = 175 student days + 10 professional development days + 12 holidays + 20 extra days (10 before school & 10 after school) Work day subject to individual employment contract per collective bargaining agreement Clear criminal background check Administrative assistant contract with salary and benefits as defined per collective bargaining agreement EVALUATION:
Performance of this job will be evaluated in accordance with this document and assessment of goals Annually by building principals PHYSICAL ACTIVITY REQUIREMENTSLIFT up to 10 lbs.FrequentlyTWISTINGOccasionallyLIFT 11 to 25 lbs.OccasionallyBENDINGConstantlyLIFT 26 to 50 lbs.OccasionallyCRAWLINGRarelyLIFT over 50 lbs.RarelySQUATTINGOccasionallyKNEELINGRarelyCARRY up to 10 lbs.FrequentlyCROUCHINGRarelyCARRY 11 to 25 lbs.OccasionallyCLIMBINGRarelyCARRY 26 to 50 lbs.OccasionallyBALANCINGRarelyCARRY over 50 lbs.RarelyWORK SURFACES: Desk, table top, carpeted & tile floorsREACH above shoulder heightOccasionallyREACH at shoulder heightFrequentlyREACH below shoulder heightFrequentlySUMMARY OF OCCUPATIONAL EXPOSURES: Office environment. Frequent travel between buildings. PUSH/PULLOccasionallyCONTROLS AND EQUIPMENT USED: Office equipment, computer, and phoneHAND MANIPULATION:GRASPINGConstantlyHANDLINGFrequentlyOTHER CONSIDERATIONS AND REQUIREMENTS: Valid driver's license required for travel outside the office.TORQUINGOccasionallyDURING THE AVERAGE WORKDAY, EMPLOYEE IS REQUIRED TO:SIT:CONSECUTIVE HOURS:1TOTAL HOURS:1STAND:CONSECUTIVE HOURS:1TOTAL HOURS:3WALK:CONSECUTIVE HOURS:1TOTAL HOURS:4COGNITIVE AND SENSORY REQUIREMENTS:TALKING:RequiredHEARING:RequiredSIGHT:RequiredTASTING & SMELLING:Required