Job Title: Administrative Assistant to Regional Director Team Location: Bronx, NYReports to: Senior Regional Director of Transitional Housing Programs FLSA Status: ExemptSalary: $65,000Summary:We are seeking an experienced Administrative Assistant to support our Regional Director team. The ideal candidate will have excellent communication, collaboration, and networking skills, and will be highly organized and capable of working independently under pressure.Responsibilities:The Administrative Assistant's responsibilities include, but are not limited to:
- Acting as a primary aide to the Regional Director team, anticipating needs for maximum efficiency and impact with communications, tasks, meetings, and projects.
- Scheduling appointments and proactively managing the Outlook calendar, ensuring follow-ups as necessary; setting up conference calls and coordinating meeting arrangements; greeting visitors; keeping daily schedules on track; rearranging calendars and prioritizing requests.
- Representing the Regional Director team professionally and courteously in interactions with executive team members, clients, community partners, consultants, and co-workers.
- Keeping the Regional Director team informed of upcoming commitments and responsibilities, following up appropriately.
- Handling multiple priorities and deadlines with exemplary follow-through and maintaining confidentiality.
- Creating presentation materials for meetings, including graphs, flow charts, and PowerPoint presentations.
- Managing incoming telephone calls, electronic and paper mail, taking initiative to handle inquiries from inception to completion, providing information, following through, authoring correspondence for review, and/or directing inquiries to the appropriate team members.
- Performing various administrative functions: preparing correspondence, analysis, reports, memos, and presentations; maintaining existing and creating new files; sending faxes, letters, and emails on behalf of the Regional Director team.
- Attending meetings and taking minutes or typing up meeting notes as needed.
- Coordinating special events.
- Reviewing and responding to emails, calendar events, coordinating meetings, organizing responsibilities, and working with other administrative staff to assist in the coordination of meetings and special projects.
- Attending meetings and events at various locations as required.
- Performing other duties as assigned.
Qualifications:
- BA/BS or equivalent in Administration, Finance, Human Relations, and/or Management with 2+ years of experience as an administrative assistant, or
- Associate's degree with 4+ years of experience as an administrative assistant, or
- High School Diploma or equivalent with 6+ years of experience.
- Excellent interpersonal, analytical, and quantitative skills.
- Proficient in MS Word, Excel, PowerPoint, and database management.
- Exceptional writing proficiency.
- Proven ability to handle multiple tasks effectively under pressure while successfully meeting critical deadlines.
- Strong problem-solving abilities, decision-making skills, and active listening skills.
- Outstanding organizational skills, attention to detail, and efficiency.
- Strong critical thinking, analytical, and problem-solving skills, along with resourcefulness.
- Demonstrated ability to collaborate effectively with diverse groups.
- Possessing maturity, integrity, sound judgment, and the ability to maintain confidentiality.
- Must be able to read, speak, write, and understand English for administrative purposes.
- Must pass drug screening to be appointed.
- This position may be subject to a series of investigations before and after appointment.
Physical Demands and Working Environment:
- Office setting with regular exposure to computer screens and moderate noise levels.
- Ability to sit for extended periods and perform repetitive tasks.
- Must be able to lift and carry up to 20 pounds.
- Must be able to travel to multiple NYC sites as needed.
Equal Employment OpportunityNAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such, discrimination in any aspect of hiring or employment based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy, childbirth, and related medical conditions), or other applicable legally protected characteristics is strictly prohibited.Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state, and local laws, rules, and regulations. NAICA also offers reasonable accommodations as required by applicable federal, state, and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to ...@naicany.org with the Subject Reasonable Accommodation Request. NAICA Offers a competitive benefits package that includes:
- Comprehensive Health, Dental and Vision Benefits for full-time employees
- 403(b) Retirement Savings Plans
- Loan Forgiveness Programs for eligible employees
- Paid Holidays and Vacation
- Paid Time-off
- Vol Life Insurance and AD&D
- Term Life and AD&D insurance
- Long Term Disability
- Employee Assistance Program support (EAP)
- Commuter Benefits Program
- Aflac: Short-Term Disability, CA, Accident and Hospital
- Employee Discount Program
False StatementsMisrepresentation of your experience, skills, or education, or submission of false/fraudulent information or documentation during the application process may result in the rejection of your application or termination of your employment. At-Will Employment DisclaimerWhile we sincerely hope to form a long and mutually beneficial relationship, please note that NAICA is an at-will employer. Under these terms, employment is subject to termination at any time, without notice and with or without cause, at the discretion of the organization.