Posting DetailsPosition Information
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Position Title Administrative Assistant to the Associate Dean and Academic Affairs CoordinatorAbout this Opportunity The College of Health welcomes applications for Administrative Assistant to the Associate Dean and Academic Affairs Coordinator. This is a unique opportunity to coordinate academic affairs activities for the College and serve as administrative assistant to the Associate Dean for Academic Affairs. Thank you for your interest in a career at Ball State University. We are committed to excellence through a talented and diverse faculty and staff. Inclusiveness and freedom of expression are a part of our enduring values and inform our efforts. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service. At the same time, we enhance the economic, environmental, and social vitality of our community, our state, and our world. We are excited that you want to join us in these endeavors! The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.Our Statement on Inclusiveness At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define 'inclusiveness' as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellenceand freedom of expression.Salary Grade 10Wages Begin At 16.5FLSA Non-ExemptHrs/Week 40Pre-Employment Screening Requires successful completion of a background check.Position Function Coordinate academic affairs activities for the College and serve as administrative assistant to the Associate Dean for Academic Affairs.Minimum Education Associate's degree or an equivalent combination of education and experience will be accepted in lieu of an associate's degree.Minimum Experience At least one year of related experience.Minimum Other
- Excellent communication skills; organization skills
- Ability to coordinate a large and diverse workload with attention to detail and deadlines
- Proficient in standard and specialized office and analytical computer applications (e.g., Outlook, Excel, Word, PowerPoint, Acrobat, MS Access, etc.)
- Excellent customer service skills
- Ability to exercise discretion and confidentiality
Authorization to work in the US Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.Preferred Education Associate's degree in administration or business.Preferred Experience Excellent interpersonal skills, an ability to interact with a wide variety of individuals, and employ a customer service approach.Preferred OtherPosition Title(s) Supervised None.EEO Statement Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.About Ball State University Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana: There's more to discover IN Indiana! Visit the following link to learn more: IN IndianaDepartment CH Deans Office:900010Department InformationDepartment Email or Phone Number 765-###-####Duties & Responsibilities Ranking 1Job Duty Facilitate curriculum actions, including coordinating committee meetings and serving as a specialist for Watermark, Canvas, and Banner to assist Associate Dean as well as academic unit chairs/directors, program directors, and staff.Ranking 2Job Duty Maintain accreditation records for 18 programs and coordinate external accreditation and internal unit review schedules.Ranking 3Job Duty Coordinate schedule and communication related to student grievances, grade changes, late withdrawals, etc.Ranking 4Job Duty Coordinate with the Office of Field Education & Community Outreach to assist with external affiliations, including contracts with academic program partners and external sites for field and clinical education.Ranking 5Job Duty Process and maintain electronic files for Graduate Faculty Status and collect and upload Conflict of Interest/Conflict of Commitment documents.Ranking 6Job Duty Manage the Associate Dean's schedule and related processes. Anticipate and assess meeting and agenda needs and plan accordingly. Process travel and other expenses.Ranking 7Job Duty Coordinate and prepare documents for regular and ad hoc meetings related to academic affairs and maintain meeting minutes. Maintain electronic files.Ranking 8Job Duty Write, review, and proof correspondence, reports, and other documents on behalf of the Associate Dean.Ranking 9Job Duty Assist with the planning and follow-through of college events and activities.Ranking 10Job Duty Serve as a backup in the Dean's office to the Assistant to the Dean & Office Manager. Participate as a dean's office team member in planning and executing college initiatives. Serve as a backup for entering items and ordering supplies in SciQuest.Ranking 13Job Duty Perform other related duties as assigned.Ranking 14Job Duty Maintain regular and predictable attendance.Posting Detail Information Posting Number 202401557SFNumber of Vacancies 1Desired Start Date 12/09/2024Position End Date (if temporary)Open Date 11/01/2024Close Date 11/25/2024Open Until Filled NoSpecial Instructions SummaryInformation for Applications Requiring a Cover Letter In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring valuesand describe how you have demonstrated a commitment to that value in your professional endeavors.