Key Responsibilities:
Board Meeting Support:
- Attend monthly board meetings.
- Take detailed minutes during board meetings and ensure their accuracy as public records.
- Moderate virtual attendees via Microsoft Teams and manage in-person attendance.
- Coordinate logistics for board meetings, including catering and other preparations.
Executive Support:
- Provide high-level administrative assistance to the President & CEO, including managing calendars, scheduling meetings, and coordinating travel and business arrangements.
- Serve as the gatekeeper, prioritizing tasks, screening calls, and ensuring efficient use of the CEO's time.
- Assist with media interviews, speaking engagements, and communications with commissioners and staff.
- Greet visitors, provide hospitality, and ensure a professional office environment.
- Collaborate with other Executive Assistants to coordinate schedules and events.
Administrative Operations:
- Order catering and assist with planning and organizing meetings and events.
- Manage communication preferences and administrative needs of the Board of Commissioners.
- Ensure smooth handover and knowledge transfer by shadowing the retiring Executive Assistant during the first month.
Qualifications:
Experience & Education:
- Bachelor's degree.
- Minimum of 3+ years of executive support experience
- Experience working with a Board.
Technical Skills:
- Proficient in Microsoft Office Suite (Outlook, Teams, PowerPoint).
- Experience with calendar management and virtual meeting platforms.
- Familiarity with DocuSign is a plus.