Administrative Assistant to the Dean - Dauch College of Business and Economics
: Job Details :

Position Title Administrative Assistant to the Dean - Dauch College of Business and Economics Job Description

The Administrative Assistant represents the Dauch College of Business and Economics (COBE) Dean's Office and interacts on a daily basis with administrators, faculty members, students, and outside organizations and individuals.

* Responsible for keeping dean's calendar and agendas, including scheduling and supporting meetings through presentation preparation and minutes.

* As the face of the Dean's Office, faculty and student support are critical to this role.

* Daily customer service tasks range from faculty and student inquiries, email/phone requests, scheduling needs, and general office coordination.

* Event planning and management are essential functions, including COBE Career Day, Heffern Lecture, and the Morgan Center Lecture Series.

* Office management responsibilities include supply and hospitality orders and technology support.

* Human resources support includes coordination of annual evaluations across the college and maintaining personnel files.

* This role is often tasked with finding solutions to unusual situations.

Required Qualifications

* Two (2) years experience in administrative office practices and procedures

* Excellent communication skills, including discretion, tact, and confidence

* Ability to multi-task, prioritize, and demonstrate excellent organizational skills

* Astute decision-making skills

* Adept at building relationships across campus

* Familiar with office technology including printers, audio/visual, etc

* Proficient in all Microsoft programs

* Experience with large event management, such as speaker luncheons

* Competent in the procurement process including budget knowledge, vendor relationships, and invoice processing

Preferred Qualifications

* Higher education experience preferred

* Familiar with university systems such as Ellucian Colleague, BudgetPak, and PeopleAdmin

Physical Demands Anticipated Start Date of New Hire 10/21/2024 Anticipated Number of Hours Working per Week 40 Shift Required? First

Job Duties

Posting Detail Information

Posting Number S870P Number of Vacancies 1 Desired Start Date 10/21/2024 Job Open Date 10/04/2024 Job Close Date Open Until Filled Yes Special Instructions to Applicants Quick Link for Internal Postings