Administrative Assistant to the Dean - School of Business
: Job Details :

Performs any combination of advanced level and routine administrative duties for the Office of the dean. Responsible for supporting the dean in meetings, approvals, scheduling, and budgeting. Other responsibilities include support of the University's academic programs and initiatives, and facilitating the interaction of the Dean with the campus, faculty and staff, and community members.

Perform day to day administrative functions. Handles office correspondence, report and generate documentation with the dean to meet established regulations and policies.

40%

Manage the dean's calendar in Outlook, coordinates meetings, events, and communication of information from the dean's office to faculty and staff. Handles dean's phone call, messages, and mail.

25%

Administration of adjunct contracts, overload stipends, ensuring proper documentation is filed with Records Human Resources.

15%

Manages dean expenditures through Concur and oversight of budget spreadsheets and documents. Initiates, processes and maintains records and invoices.

10%

Researches, prepares and/or assists in the preparation, compilation, and analysis of information relating to budgets, grant applications, proposals, status reports, student records, and presentations. Develops and maintains spreadsheets.

5%

Coordinates Faculty recruitment process to ensure smooth recruitment and to assist in the onboarding process

5%

Performs all other duties and responsibilities as assigned.