Administrative Assistant to the Director of Multilingual Programs
: Job Details :

Primary Purpose:Assist the Director of Multilingual Programs in daily operations, maintaining and managing budgets, placing and processing purchase orders, and clerical services.Qualifications:Education/Certification:High School Diploma or GEDSpecial Knowledge Skills:Proficient skills in typing, word processing, bookkeeping, and file maintenanceEffective communication and interpersonal skillsAbility to use personal computer and software to develop spreadsheets and databases and do word processingDemonstrate the ability to handle multiple tasks at the same time and deal with timelinesTelephone skills, computer organization and calendar management. Fluent in reading and writing in SpanishMinimum Experience:One to three years of secretarial experience, preferably in public education environmentMajor Responsibilities and Duties:

Prepare written correspondence, forms, schedules, or reports using personal computer.

Prepare instructional materials, meeting agendas, and program communication as requested, using personal computer.

Maintain program calendar of events.

Meet deadlines provided by the program director for records, reports, correspondence and communication.

Assist campus staff and parents as needed.

Receive incoming calls, take reliable messages, and route to appropriate staff.

Maintain physical and computerized files including mailing lists, student records, and office communication.

Update handbooks, policy manuals, and other documents as assigned.

Receive, store and issue supplies and equipment.

Maintain inventory of fixed assets, equipment, program materials and supplies.

Sort, distribute, or deliver mail and other documents.

Maintain confidentiality.

Maintain professionalism in dress, punctuality and interpersonal communication.

Exercise time management.

Supervisory Responsibility:NoneEquipment Used:Personal computer, calculator, printer, copier, and multi-line phoneWorking Conditions:Mental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, twisting, standing, climbing, bending, kneeling and reachingMotion: Frequent walking, repetitive hand motions including frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hours; occasional districtwide travel.Mental Demands: Work with frequent interruptions; maintain emotional control under stress;frequent prolonged and irregular hours.The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.