Administrative Assistant to the President's Office
: Job Details :

Carson-Newman University is a Christian, liberal arts-based University built upon the

Lordship of Jesus Christ as evidenced historically and revealed in the Scriptures.

Job Title: Administrative Assistant to the President's Office

Department: President's Office

Reports To: Executive Assistant to the President and CEO and Board of Trustees

FLSA Status: Non-Exempt

Time Requirements: 40 hours per week

Summary Description: The Administrative Assistant to the President's Office serves as administrative support to the President's Office through administrative functions that require a thorough knowledge of University policies, procedures, and operations and an understanding of the University's role within the community. The Administrative Assistant has recurring contact with but not limited to administrators, students, and parents. The Administrative Assistant manages the office's daily activities and provides support with the President's schedule. The Administrative Assistant uses discretion in the dissemination of information to faculty, staff, students, and the various publics served by the University. The Administrative Assistant assists in coordinating and/or supporting activities with other administrative units of the University, as needed. The Administrative Assistant must be flexible due to an unpredictable schedule which is based on the needs of the Executive Assistant to the President, the President and the University as well as a schedule that may require attendance at evening and weekend University events.

Functional Description:

* As an intentionally Christian academic community, Christian employees are hired to advance the mission of Carson-Newman as expressed in our strategic plan, Acorns to Oaks.

* Safeguards the confidentiality of University administration by exercising discretion in communicating information and in handling administrative records, files, and similar confidential items.

* Serves as the front line of the office by greeting and receiving visitors in person, telephone or email, responds to inquiries from other University offices or outside visitors by providing information regarding University policies, and/or referring those inquiries or problems to the appropriate office or person.

* Serves as the liaison between the President's Office and other University offices, students, and various outside entities by the management of the President's calendar

* Responsible for the daily operational management of the President's Office by managing the office filing system, supplies and equipment inventory, refreshment inventory; gift inventory; placing orders as needed; reservations for the President's Dining Room and President's Conference Room, and ensuring the office is well maintained and organized.

* Serves as liaison between the President and churches by the coordination of details for invitations to preach through the management of the President's calendar

* Serves as the event coordinator for various events hosted by the President's office

* Provide event assistance as needed but not limited to the President's Box during home football games

* Reconciles and maintains an organized purchasing process for the President's Office

* Act as Property Management Coordinator for the Seaton Guest House

* Provides administrative support to the President and Executive Assistant to the President

* Serves as the coordinator for the President's Christmas Gift

* Serves as the coordinator under the direction of the President for the daily Prayingforyou emails

* Provide administrative support to the First Lady of Carson-Newman University

* Contributes to the overall success of the University by performing other essential duties and responsibilities as assigned.

Supervisory Responsibilities: N/A

Education and/or Experience: A Bachelor's degree preferred, or 3-5 years administrative experience in a confidential, professional setting.

Required Skills:

* Regular and predictable attendance

* Must be extremely proficient in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, OneDrive), especially by creating, formatting and editing letters, spreadsheets and sharing documents

* A strong attention to detail and follow-through

* Takes initiative to get things done without being prompted

* Excellent time management skills to be able to independently prioritize and organize tasks including maintaining multiple calendars and schedules; work on multiple deadline-driven priorities; produce high quality work

* Ability to stay organized

* Ability to work independently

* Must be willing and have the ability to adapt

* An ability to effectively communicate with internal and external constituencies

* Work as a team member

* The ability to work evenings and weekends as well as light travel, if necessary.

* Ability to collaborate with other administrative units to create an environment conducive to institutional success

* Ability to engage in the University's mission and values

Physical Demands: In order for a person to be able to successfully perform this job, they must be able to sit, stand and bend to handle routine duties in an office area. They must be able to use a computer screen that is sight based. They must be able to speak to employees or others in person, by phone or in group meetings. They must be able to lift boxes or files weighing up to 25 pounds. This person should be able to move about campus or where needed either by walking or driving.

General Information: This description is designed to describe the general nature of the job and is not intended to be an exhaustive list of all responsibilities, skills and duties. It is the responsibility of the supervisor for this position to formally outline in writing any performance expectations including specific duties for which the employee assigned to this position will be held accountable in terms of performance evaluation.

Employee Expectations: The University expects all employees to conduct themselves in a manner that is appropriate for a Christian institution and to be worthy examples in moral conduct and behavior for the students of the University and fellow employees.