Position Type: Secretarial/Clerical/Administrative Assistant to the SuperintendentDate Posted: 10/1/2024Location: Wind River SchoolsClosing Date: Open until filledMISSION- Our purpose is to prepare students to be well balanced citizens ready to participate in a global society by providing an engaging and challenging education in a safe environment. Reports to: Superintendent General Responsibility: To assist and support the School and Central Administration in providing a quality educational environment. Status: Full Time, 12-month position; work days and hours will be determined by the Superintendent. Payment Rate: Classified Hourly Rate Schedule Qualifications:
- High school diploma or equivalent.
- Knowledge, understanding and demonstrated aptitude or competence in the performance responsibilities listed below.
- Must possess strong organizational skills as well as the ability to handle multiple projects professionally.
- Demonstrated ability to exercise independent judgment, prioritize tasks and work independently with a high degree of accuracy.
- Must be team oriented with excellent interpersonal and communication skills.
- Must be willing to participate in ongoing in-service training as requested.
- Must maintain a high level of ethical behavior and confidentially of information as requested by law.
- Desire to continue career improvement.
- Familiarity with computers or software.
- Complete Criminal Justice Fingerprinting and Background Clearance
General Responsibilities:
Provides administrative support. Maximizes utilization and effective management of the Superintendent's time in a confidential and professional manner. Manage internal and external communications from and through the Central Office. Review and abstract data and information in preparation of meetings and keep the Superintendent current regarding District issues. Manage special projects as assigned by the Superintendent and School Board. Attends School Board meetings and other meetings as directed by the Superintendent and takes minutes. Typing, filing, and distribution of all School Board meeting agenda and minutes and accompanying support materials including collection of relevant data through incoming mail from the District Administrators. Organization, distribution and posting of meetings. Open and review incoming mail. Process incoming correspondence and flag priority/sensitive mail in order to expedite. Report regularly to the Superintendent any developments or problems within the school system which may require the Superintendent's awareness or action. Compose various letters of acknowledgement, thanks, waivers, employment matters, or memoranda in the Superintendent's name, as instructed, in addition to typing correspondence already composed by the Superintendent. Occasionally lend clerical support to the Business Office. Schedule appointments and coordinate arrangements for meetings/conferences. Collect pertinent information to compose and place ads in newspapers for job openings, and post openings in the school system before making them public through the newspaper. Collect resumes, or applications for posted/advertised job openings, create a database for distribution to search for committees and for corresponding with applicants. Maintain files of applicants for 24 months. Makes appointments for interviews with prospective applicants and typing interview instruments for search committee members as assigned by Superintendent. Maintain databases for personnel matters: certification expiration, evaluations, etc. Maintain lists of various committees and their members for communication and record purposes. Maintain thorough knowledge of school department policies and procedures. Establish and maintain the Superintendent's office filing system. Maintain the School Board's Policy Manual and update as required, disseminate updates as appropriate. Maintain system for indexing and numbering of administrative guidelines. Generate and maintain Master Employee Database for district employees which allows for annual update of employee directory. Serve as Central Office contact for members of the District Leadership Team to facilitate inclusion of items for agendas, meeting planning, etc. Assist the Superintendent with school opening. Perform other duties as assigned by the Superintendent. To support the district Mission, Vision, Operating Principals, Goals for improvement in student learning Uphold district policies and procedures Engage in continuous professional growth Work Days: Determined by Superintendent. Physical Requirements:
- Requires prolonged sitting, standing, lifting, pushing or pulling, climbing, crawling, stooping, balancing, kneeling, bending, turning, reaching, lifting 25 lbs or more, keyboarding, writing.
*Note: The above job description reflects the general requirements necessary to describe the principle functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present of in the future. Notice of Non-Discrimination Fremont County School District #6 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: Barney Lacock, the Civil Rights Compliance Officer for Fremont County School District #6, 223 North Cherry, Street, P.O. Box 10, Pavillion, Wyoming, 82523, (307) ###-####. For further information on notice of non-discrimination, The OCR officer for Wyoming is located at: Denver Office, Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: 303-###-####, Fax: 303-###-####; TDD: 800-###-####, Email: ...@ed.gov.