CompensationJob Description SummaryTRIO SSS is a Federal TRIO program funded by the U.S. Department of Education designed to identify and provide services for individuals from disadvantaged backgrounds. The Student Support Services program is designed to identify, select, enroll, retain, serve, and assist veterans who are low-income, first-generation college and/or students with disabilities. The Administrative Assistant provides direct administrative support and assists with the general coordination of day-to-day office operations including providing customer service, maintaining schedules, coordinating meetings, general bookkeeping, and other administrative support tasks. This position may supervise the work of others.
Job DescriptionResponsibilities and Duties Include:- Greets visitors, answers phones, responds to inquiries, and resolves issues based on established college policies, making appropriate referrals as needed.
- Performs a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and other materials.
- Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facility arrangements.
- Performs various duties related to maintaining one or more individual schedules and coordinates travel arrangements when appropriate.
- Manages payroll functions including the submission and audit of timesheet entries for staff, faculty, and work-study students.
- Performs basic, routine bookkeeping functions relative to program/department budget including tracking purchases and expenditures, and may assist in the budget development process.
- Facilitates, monitors, and/or oversees department purchasing, inventory and requisitioning of supplies and equipment.
- Prepares special reports, summaries, or replies to inquiries by compiling data and statistics from various departmental resources.
- May assist in the development or upkeep of the department webpage including social media and web presence.
- May supervise and oversee the activities of student employees.
- Assists in the planning and coordination of special events, which may include logistics, contracts, hospitality, staffing, etc.
- Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
- Provides service excellence through courteous, informed, accessible, and professional engagement.
- Performs other duties as assigned.
QUALIFICATIONSRequired: An associate's degree with two (2) years of related work experience and/or a combination of education and experience equal to four (4) years.
General Knowledge, Skills, and Abilities- Communication - able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
- Team Orientation & Interpersonal - highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
- Ability to work in a multi-cultural environment.
- Organization & Time Management - able to plan, schedule, organize, and follow up on tasks related to the job to achieve goals within or ahead of established time frames.
- Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.
- Adaptability to Change - able to be flexible and supportive, and able to positively and proactively assimilate change in rapid growth environment.
- Relationship Management - able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
- Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
- Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: ...@sfcollege.eduSanta Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.