nextSource invites you to join our talent community of Administrative/Executive Assistants. Our client is often looking for them to support their ongoing business needs. When you register and join the community, our goal is to engage you as soon as possible by one of our recruiters, who will discuss your background and the needs of the client. Then, the next time the position is available, and your skillset is a match, you will be contacted and, if interested, you may be submitted for the opportunity. The Role: The ideal candidate will be highly organized, detail-oriented and provide excellent customer service to internal and external customers. They will coordinate a broad variety of administrative processes and activities such as database maintenance, schedule coordination, communications for departments, and managing calendars. Responsibilities: Position specific responsibilities will include, but are not limited to:
- Manages executives, supervisors and department calendars.
- Manages complex scheduling arrangements sometimes involving multiple parties.
- Creates and maintains complex spreadsheets or databases based on supervisor's objectives.
- Oversees department/office supplies.
- Sets-up and cancels meetings based on knowledge of the subject and attendees. Ensuring that all logistics are supported such as technology, catering, venue confirmation.
- Prepares required materials for meetings, webinars, and special events (e.g., documents, presentations, handouts).
- Note taking, (e.g. meeting minutes), and transcribe and distribute.
- Performs data entry; information management and extraction; database creation and maintenance; report generation and distribution utilizing; data information analysis.
- Works well with multiple and competing deadlines, sets priorities, and works independently.
- Supports special projects and assignments as delegated by the manager.
- Provides back-up front-desk coverage including meet and greet visitors, screen incoming calls, relay messages and route accordingly.
Qualifications:
- Bachelor's degree in any field (preferred).
- Three to four years of consistent clerical and administrative service.
- Experience working in an academic field preferred.
- Experience with Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, OneDrive and Teams.
Location:
- New York, NY 10027 (onsite highly preferred)
Pay Rate:
nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences, or for any other reason. nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at ...@nextSource.com.
- Published on 11 Jul 2024, 12:48 PM