Administrative Associate and Special Project Manager
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Job Summary

Administrative Associate and Special Project Manager

JOB SUMMARY

The incumbent will assist the VP of Finance and Operations and the Business Office with special projects and activities in support of the effective operation and mission of the college. The candidate will be responsible for updating, modifying, developing and automating new and existing reports and other data manipulation and analysis. This position will also perform any additional support tasks and maintain records for the VP of Finance and Operations. The incumbent will often serve as the first line of contact with outside constituents of the office. This position operates in a fast-paced and ever changing environment. The ability to be highly adaptable while paying attention to detail is necessary. Confidentiality is imperative.

MAJOR DUTIES

Calendar management, telephone support, daily mail support and distribution, and office administration

Documentation and presentation preparation assistance

Prepares correspondence and memos independently or from written or oral instructions

Serve as liaison between the VPs leadership team and other administrative offices throughout the campus and with students

Assistance with contract, affiliation agreement, and memorandum of understanding preparation

Serve on college committees as assigned

Update and maintain VP of Finance and Operations website

Responsible for maintaining Peoplesoft security access

Assistance with monthly petty cash counts

Assistance with maintaining electronic and traditional files

Serves as confidential assistant to the VP of Finance and Operations

Safeguards the confidentiality of College, departmental, or office administration by exercising discretion in communicating information to faculty, students, and staff, and handling departmental records and files, personnel actions, performance evaluations, and similar confidential materials

Assistance with organization and coordination of all college events

Perform other duties as assigned.

KNOWLEDGE AND SKILLS REQUIRED BY THE POSITION

Must be able to communicate information clearly and concisely in person and/or on the telephone, exercising tact, patience, discretion and professional demeanor Confidentiality is imperative.

Must be able to read, comprehend, gather, prepare, and summarize data from a variety of sources.

Must work independently and accurately with attention to detail, handle multilple tasks, and prioritize accordingly.

Must possess advanced knowledge of Microsoft Word, PowerPoint, and Excel and the ability to develop competency using additional software as needed

Establish and maintain effective working relationships with faculty, staff, students, and the general public.

Ability to work effectively with as a member of a team.

Ability to respond to supervision, guidance, and direction in a positive, receptive manner and in accordance with stated policies.

CONTACTS

Contacts are typically with coworkers, other college personnel, parents, and members of the general public.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee may have to lift a box of folders or light office objects.

The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None

MINIMUM QUALIFICATIONS

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to a bachelors degree.

Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two or more years.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at

Equal Employment Opportunity

Abraham Baldwin Agricultural College (ABAC) does not discriminate on the basis of race, color, national origin, gender or sex, disability, religion, age, veteran status, or genetic information in its programs and activities, including admissions and employment, as required by Title IX of the Education Amendments of 1972, the Americans with Disabilities Act of 1990 and changes made by the ADA Amendments Act of 2008, Section 504 of the Rehabilitation Act of 1973, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination Act of 1975, and other applicable statutes, regulations, and USG and ABAC policies. For questions or more detailed information, please contact Abraham Baldwin Agricultural College's Human Resources Office at (229) ###-####.

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