Job DescriptionWhat we are looking forThe Baylor University Graduate School Office of the Dean is seeking a full-time Student Records Administrative Associate to support the mission of Baylor University. This position will provide administrative support for day-to-day operations to the Assistant Director of Student Records. This includes assisting with preparation of the annual Graduate Catalog and assisting with graduation certification and degree audits.Required Skills:
- Excellent communication and reporting skills.
- Proficiency in common office productivity software like Microsoft Outlook, Word, and Excel.
- Ability to learn University systems, including OnBase, uAchieve, and Banner.
- Reliably perform specific instructions and tasks by supervisor, independently, without direct oversight from supervisor.
A High School diploma and one year of relevant work experience are required. An Associate degree and three years of relevant work experience are preferred. *A combination of education and work experience will not be considered in lieu of the required degree and/or years of experience. Applications must be currently authorized to work in the United States on a full-time basis.What you will do
- Review and update Student Records' calendars and website.
- Utilize spreadsheets and lists using Microsoft Excel and Word.
- Revise and publish the annual Graduate Catalog, as well as ensure accurate data entry of all changes into the catalog system.
- Coordinate the curriculum committee review process.
- Assist with degree audits for all graduate programs.
- Assist with graduation certification and commencement preparations.
- Manage travel awards.
- Respond to inquiries efficiently and appropriately through use of Student Records and Graduate Catalog email inboxes.
- Navigate University systems, including OnBase, uAchieve, and Banner, to upload documents, analyze degree audits, input student information, and respond to department inquiries.
- Maintain thorough knowledge of Graduate School programs and University processes. Enforce adherence to Graduate School and departmental guidelines and policies.
- Perform all other duties as assigned to support Baylor's mission.
- Ability to comply with university policies.
- Maintain regular and punctual attendance.
What you can expectAs part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.About usBaylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. As a religious educational institution, Baylor is lawfully permitted to consider an applicant's religion as a selection criterion. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply.Explore & EngageLearn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!About UsBaylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor's commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty, including, without limitation, the religious organization exemption under Title VII of the Civil Rights Act of 1964, the religious exemption to Title IX of the Education Amendments of 1972, and the Free Exercise Clause of the First Amendment to the United States Constitution, among others. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply. EEO/M/F/Vets/Disabled