Administrative Associate I - Police Department (Part-Time)
: Job Details :

Are you passionate about the field of public safety? Interested in working for a police department in a professional role? Join the Eau Claire Police Department as a part-time Administrative Associate I! This clerical position offers valuable hands-on experience and knowledge in a law enforcement setting. You'll engage directly with the community, manage court documents and records, assist other departments with information, data entry, and more!

This is a part-time, non-benefit eligible position consisting of approximately 20 hours per week. The preferred schedule will be Tuesday through Thursday from 8am-12pm and Friday from 8am-4:30pm.

Requirements:

* High school diploma or equivalent (GED, etc.)

Preferred Qualifications:

* Associate's degree in a related field

* A minimum of two years of customer service experience

* Minimum typing speed of 50 wpm

Additional Reasons to Apply:

* Receive 24 hours paid floating holiday and up to 8 paid regular holidays (in a calendar year)

* Receive 24 hours of paid sick leave per year

* Other fringe benefits, like employee assistance program

Application deadline: Tuesday, December 10, 2024 at 11:59 p.m.

Interviews expected to take place Thursday, December 19, 2024. Candidates will be notified via email if selected to interview.

Administrative Associate I - Police Department (Part-Time) Recruitment Snapshot

JOB DESCRIPTION

POSITION SCOPE

Utilizing basic clerical experience and significant knowledge of the assigned area, this position performs clerical duties for the police department utilizing a computer, basic office equipment, and skilled operation of a wide variety of products and software. This position's primary responsibility will be to assist customers that come into the front counter and respond to public records requests in accordance with Wisconsin's Open Records Laws. The Administrative Associate can be assigned to assist others in the Records Division with various tasks, as requested by the Records Supervisor.

ESSENTIAL FUNCTIONS

Maintains all police department records where significant knowledge is required in regard to state laws, city ordinances, and other applicable department regulations.

Responds to public records requests in a timely manner. Must be able to exercise decision-making that is consistent with Wisconsin State Statutes, confidentiality laws, and departmental rules.

Must be able to interact and communicate well with other departmental employees as significant contact with other civilian personnel, officers, and supervisors is required.

Works cooperatively with external agencies in order to fulfill not only their own job duties but to provide the best possible service to the department and the public. Significant contact with outside agencies includes, but is not limited to, the District Attorney's Office, Clerk of Courts, Probation and Parole, and Human Services.

Must be able to handle both positive and negative contact with the general public either in person or on the phone.

Uses computers, scanners, calculators, copy machines, multi-lined phone system, and other related office equipment to complete work assignments on a time schedule basis.

Assists in data entry that adheres to specific departmental guidelines and the Federal Information Bureau guidelines for Uniform Crime Reporting.

Must be able to learn and efficiently use various types of standard and specialized software programs.

Maintains follow-up on assigned projects, filing, and compiles regular and non-routine reports and statistical information from general instructions. Reports unusual deviations or discrepancies to supervision.

Abides by the Eau Claire Police Department Policy and Procedures Manual as well as the Employee Handbook.

NON-ESSENTIAL FUNCTIONS

Performs related duties as required.

EDUCATION/EXPERIENCE/CERTIFICATIONS

High School Diploma or equivalent (GED, etc.) required.

Associate's degree in related field preferred.

Must have no felony convictions on record.

A minimum of two years of customer service experience is preferred.

SKILLS/ABILITIES

The ability to learn and efficiently use various types of standard and specialized software programs is required.

Preferred minimum typing speed is 50 wpm.

Maintains prompt, predictable, and regular physical attendance.

Must be able to take direction and work well with others.

Must be able to concentrate and perform accurately.

Must be able to react to change productively and handle other tasks as assigned.

Must be able to back-up fellow co-workers.

SUPERVISION/DIRECTION RECEIVED

Records Supervisor

Administrative Division Manager

SUPERVISION/DIRECTION EXERCISED

None.

WORK ENVIRONMENT

Work is mostly sedentary (sitting) with occasional walking, standing and lifting less than 20 lbs. In a general office setting with a minimal presence of hazards.

The City of Eau Claire is an Equal Opportunity Employer.