Location: Overton,TX, USA
Job Title
Administrative Associate II
Agency
Texas A&M Agrilife Research
Department
Overton
Proposed Minimum Salary
Commensurate
Job Location
Overton, Texas
Job Type
Staff
Job Description
About Texas A&M AgriLife
Texas A&M AgriLife is comprised of the following Texas A&M University System members:
* Texas A&M AgriLife Extension Service
* Texas A&M AgriLife Research
* College of Agriculture and Life Sciences at Texas A&M University
* Texas A&M Forest Service
* Texas A&M Veterinary Medical Diagnostic Laboratory
As the nation's largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.
Click here to learn more about how you can be a part of AgriLife and make a difference in the world!
Position Information
We are seeking an Administrative Associate II who will work under general supervision and provide routine administrative support work.
Responsibilities:
* Receives all incoming telephone calls to the Texas A&M AgriLife Research and Extension Center at Overton and forwards as appropriate.
* Greets visitors, ascertaining the nature of business and directing them to the appropriate person.
* Maintains Fleet Focus data and Excel spreadsheets on vehicle usage/repairs; prepares end of month vehicle analysis.
* Schedules and manages pool vehicle check-out.
* Sort and post mail daily.
* Orders supplies for employee coke and coffee fund and maintain records for each.
* Prepares weekly bank deposit. Reconciles bank monthly statements.
* Composes correspondence, reports, publications, and presentations including editing and proofreading. Creates and maintains spreadsheets and databases. Provides support for research leaders in word processing to facilitate manuscripts, abstracts, reports, tables and letters.
* Assists with binding booklets and preparing posters as necessary.
* Prepares and submits travel requests and reimbursements via Concur for staff as appropriate.
* Operates graphic scanner, copy machine, fax machine, laminating machine, etc.
* Assists in maintaining files for research leaders.
* Creates, copies and distributes Center Calendar of Events each month.
* Enters raw data into computer software program as requested.
* Assists with special clerical jobs as needed.
* Receives and delivers messages when appropriate.
* Maintains and operates postage meter.
* Receives all deliveries and enters them into receiving log; notifies recipient.
* Must be personable and able to receive our customers as well and meet their needs.
* Other duties as assigned.
Required Qualifications:
* High school diploma or equivalent combination of education and experience.
* Two years of related experience.
* Knowledge of word processing, spreadsheets, presentation and database applications.
* Ability to multitask and work cooperatively with others.
* Strong verbal and written communication skills
* Ability to work with sensitive information and maintain confidentiality.
* Strong interpersonal and organizational skills.
* Must be personable and able to meet customers as well as meet their needs.
* Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
Preferred Qualifications:
* Associate or bachelors degree.
* Five years of related experience.
* Experience in higher education.
* Experience with Concur and Microsoft Teams.
* Strong background in word processing.
* Excellent verbal, written, and electronic communication skills.
* Ability to effectively use personal computer to communicate.
What You Need to Know
Salary: $17.44 per hour or higher. Compensation for this position is commensurate based on the selected candidate's qualifications.
Why Work at Texas A&M AgriLife?
When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.
In addition, Texas A&M AgriLife offers a comprehensive benefit packing including the following:
* Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
* 12-15 days of annual paid holidays
* Up to eight hours of paid sick leave?and at least?eight hours of paid vacation each month
* Automatic enrollment in the?Teacher Retirement System of Texas
* Employee Wellness Initiative for Texas A&M AgriLife
Applicant Instructions
Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.