Posting DetailsI. JOB OVERVIEW Job Description Summary: The Milken Institute School of Public Health Department of Prevention and Community Health (PCH) is concerned with social and behavioral change for the health and well-being of people around the world. PCH focuses on prevention, as well as promoting health and well-being with the active participation of individuals and communities - See more at: The administrative associate is a senior administrative support position that provides enhanced administrative support to the Department of Prevention and Community Health including department leadership and department-based centers. Primary responsibilities:
- Responsible for customer service efforts at the front desk and coordinating coverage of the front desk. Referring constituents and resolving concerns as appropriate.
- Serves as assistant to the department Chair, assisting with scheduling and preparing for meetings and events. Scheduling of the faculty evaluation process.
- Department contact for research staff, postdoc, temporary wage, and student hires. Liaison between PIs and HR, PostDoc Office, and Student Employment.
- Maintains and reconciles a purchasing card for departmental, institutional, or work unit/faculty accounts.
- Serves as a backup in providing academic support to students and connecting them to academic advisors.
- Assists with department communications including web presence, newsletters, and other communication channels.
- Assists with training and onboarding of students, summer, and temporary staff to support research projects.
- Serves as a secondary approver for department timecards in Kronos.
- Serves as notetaker at faculty/staff meetings and other meetings as needed.
- Schedules meeting rooms for faculty and staff, including culminating experience presentations. Orders food for meetings as needed.
- Orders office supplies, computers, and other materials for faculty and staff.
- Prepares background materials needed, and archives and manualizes department office administration policies, programs, and activities.
- Plans, prioritizes, and manages maintenance and space activities and upgrades to equipment, facilities, and systems to minimize disruptions.
- Supports department centers/collaborative research initiatives through various administrative, technical, and logical support to be provided.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:Preferred Qualifications:
- Excellent communication, customer service, and organizational skills.
- Strong time-management skills and ability to prioritize.
- Proficiency in MS Office, Google Drive, and other software applications is desired.
Hiring Range $26.17 - $34.04 GW Staff Approach to Pay How is pay for new employees determined at GW?Healthcare Benefits GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit II. JOB DETAILS Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Milken Institute School of Public Health (SPH) Family Administration Sub-Family Administrative / Operations Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 hours Work Schedule: Monday through Friday 9:00 a.m. to 5:00 p.m. Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa statusInternal Applicants Only? No Posting Number: S013493 Job Open Date: 12/20/2024 Job Close Date:If temporary, grant funded or limited term appointment, position funded until:Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.