Location: Tallahassee,FL, USA
Department
The Learning Systems Institute is seeking an Administrative Associate to serve as an LSI HR Department Representative.
Responsibilities
This position will serve as the departmental HR representative, preparing and processing HR transactions, ensuring accurate submission of documentation, and coordinating HR activities related to hiring, appointments, payroll, and reporting.
Responsibilities include:
* Create and submit offers in OMNI, track HR actions, and assist in maintaining the departmental roster in Excel.
* Serve as a point of contact for Principal Investigators (PIs) on grants and supervisors, providing information on and appointment procedures for employees.
* Ensure compliance with regulations for international employees, including obtaining work authorization and completing necessary screenings and import/export control processes.
* Support new employees through the onboarding process, assisting with the completion and submission of documentation, and providing support for obtaining keys, equipment, FSUID, email, access to OMNI, and other FSU systems.
* Collaborate with supervisors, PIs, and the budget manager to ensure proper allocation of funding for employee appointments.
* Create and submit ePAFs in OMNI for appointment extensions or changes, as well as pPAFs as needed.
* Monitor HR actions to ensure all approvals are obtained and transactions are processed.
* Maintain accurate and organized departmental personnel and project files.
* Create new positions for the department as needed and ensure efficient maintenance of departmental position numbers.
* Create and submit job postings to be advertised on FSU's careers website, coordinating external advertising if requested.
* Act as a secondary contact for FACET-related inquiries and provide support within the department.
* Act as a supplemental time entry monitor at the end of pay periods and assist with the accurate processing of payroll.
* Assist with purchasing and travel requests as needed, including inputting requisitions through SpearMart for faculty and staff, and following up on travel requests and expense reports to ensure timely approvals.
* Perform general administrative tasks, including mailings, correspondence, record-keeping, filing, and research to support faculty and other staff members.
Qualifications
High school diploma or equivalency and four years of experience related to the duties of this position. (Note: A combination of post-high school education and experience equivalent to four years is also acceptable.)
Preferred Qualifications
* Experience in OMNI.
* Experience with general accounting, budgeting, disbursement, and reporting procedures.
* Strong organizational, problem-solving, and time-management skills, with the ability to prioritize tasks effectively and perform assigned responsibilities with minimal to moderate supervision.
* Proficiency in Microsoft Word, Excel, Outlook, or comparable software.
* Excellent interpersonal skills with the ability to communicate effectively, both verbally and in writing.
Other Information
Why Join LSI:
At LSI, you'll be part of a dynamic team working on innovative projects that make a real impact. This role offers an excellent opportunity to play a central part in shaping the department's future, while supporting the recruitment and integration of top talent to drive our initiatives forward. We offer a collaborative environment with ample opportunities for growth and professional development.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about our university and campuses.
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How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select yes to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) ###-####.
Considerations
This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at: