Department University Business Administrators - Facilities
Responsibilities - Serves as a P-Card holder for Facilities departments. Maintains filing system of paid and unpaid P-Card charges by card holder. Initiates purchases as p-card holder, works with the vendors to ensure the order is placed correctly and resolves issues. Provides receipts in a timely manner to the p-card proxy for weekly and monthly reconciliation. Works with the p-card proxy to resolve any missing documentation or if there are questions about an invoice.
- Processes purchase requisitions received from users via the AIM workorder system. Performs procurement functions for assigned commodities and/or services using the AIM system, SpearMart system, OMNI and University P-Card. This includes reviewing material requests, identifying vendors, and reviewing requisitions for accuracy, quotes, and use of preferred vendors in compliance with University Policies and State and Federal Laws. Processes requisitions to Purchase Orders including Change Orders. Assists with year-end procurement procedures. Evaluates vendors' ability to fill orders in a timely manner and recommends substitutions when necessary. Tracks requisitions until PO is issued by FSU.
- Assists in ensuring a sound environment of internal controls and compliance by daily monitoring of purchasing activities. Utilizes AIM and OMNI queries and reports for tracking purchase requisitions and purchase orders to ensure compliance with University policies and procedures. Works closely with Procurement Services.
Qualifications A high school diploma or equivalent and three years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
Preferred Qualifications - Exceptional attention to detail.
- Ability to multi-task in a fast-paced environment.
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Anticipated Salary Range Mid to high $30,000's, commensurate with education and experience.
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How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only. IMPORTANT: To claim Veterans' Preference, select yes to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) ###-#### .
Considerations This is an USPS (University Support Personnel System) position. This position requires successful completion of a criminal history background check .
Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be accessed at : .