Location: New Orleans,LA, USA
LSU Health New Orleans Division of Purchasing/Mail Services is seeking motivated applicants for the position of Administrative Coordinator 1 or 2.
Core competencies include:
* Communicating Effectively: The ability to relay information correctly ana appropriately to connect people and ideas.
* Focus on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
* Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
This position is part of a Career Progression Group. As part of a Career Progression Group, vacancies may be filled from this recruitment as a (Administrative Coordinator 1 or 2) depending on the level of experience of the selected applicant(s). Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.
Pay dependent upon applicants' qualifications.
Duties and responsibilities include but not limited to:
* Accurately sorts high volumes of US Postal Service mail, parcels, accountable mail (registered and certified), inter- departmental and student mail
* Sorts mail for 144 departments. Delivers sorted mail to university departments, appropriate offices and picks up mail and parcels.
* Operates postage machines (postage scales, automated meters, etc.) to process outgoing mail.
* Operates and maintains (fuels, conducts preventative maintenance inspections, washes, takes vehicle for service, maintains mileage logs) mail van or light truck.
* Operates forklift, pallet jacks, hand trucks, and flat trucks. Inspects incoming stock or equipment and compares to specifications on invoice, requisition or purchase order.
Please list all relevant work experience and education in the Work History section of your application, as this is a vital step in qualifying for this vacancy.
* This is a Civil Service Position.
* Pre-employment Drug testing and Criminal Background check are required.
* This position will require selected applicant to be in a probationary status for at least 6 months.
To apply to this posting, click on the following link:
For further information about this vacancy contact:
Timethia Brown HR Analyst
LSU Health Sciences Center
HR Management Department
504.###.####
LSU Health New Orleans seeks candidates who will contribute to a climate where students, faculty, and staff of all identities and backgrounds have equitable access and success opportunities. As an equal opportunity employer, we welcome all to apply without regard to race, color, religion, age, sex, national origin, physical or mental disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. LSU Health New Orleans is also designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (...@lsuhsc.edu).
MINIMUM QUALIFICATIONS:
One year of experience in which clerical work was a major duty
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Function of Work:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Employees follow detailed procedural guidelines in completing well-defined duties.
Level of Work:
Experienced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.
Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:
Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Receives, stores, and distributes supplies; maintains inventory of such.
Collects and prepares for processing time and attendance sheets for department or office.
Maintains department's records system, including filing and retrieving documents, researching files, etc.
Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
Serves as receptionist for the assigned work unit.
May deliver and pick-up various materials.
Performs related duties as assigned.