Administrative Coordinator 3
: Job Details :

MCNEESE STATE UNIVERSITY invites applicants to apply for the position of Administrative Coordinator 3 in the McNeese University Bookstore.

The position of Administrative Coordinator provides clerical support to an administrative level director of a medium to large department. This employee will perform recurring duties independently; however, they are given specific instructions for non-routine assignments as needed or/and exercise a high degree of independent judgment and initiative in determining the approach or action to take in non-routine situations. The minimum qualification for this position is two years of experience, in which clerical work is a major duty.

This position in the University Bookstore will perform a variety of clerical and retail duties that require some independent judgment to oversee the daily functions of the front-line cashiers, daily security, and the closing procedures in support of the operations.

This position is considered as an advanced level of work and will be responsible for:

* Monitoring the daily functions of the front-line cashiers

* Provide excellent customer service to students, faculty, staff, and the community

* provide direct front-faced customer service in person, over the phone, or through email or chat

* process orders and/or online orders

* handle cash sales

* Merchandising and/or sales

* Utilize online platforms for digital services of various activities for the University Bookstore

* Performs other related retail and clerical duties as assigned by the Director or the Assistant Manager for the Bookstore

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

Core Competencies:

* Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

* Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

* Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Starting Pay Hourly Rate: $13.11

SCS Job Code / Level: 168060 / AS-609

SCS / MSU Position #: 85938 / C99813

No Civil Service test is required in order to be considered for this vacancy.

Deadline: November 14, 2024, not later than 11:59 P.M.

TO APPLY FOR THIS VACANCY, click on the APPLY button at the top of advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Required application materials WILL NOT be accepted after the deadline, if applicable.

* Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.* All job offers are contingent upon the successful result of a criminal background check and receipt of official transcript(s) if applicable.

For further information about this vacancy contact:

Kim Dronett, HR Liaison

McNeese State University

...@mcneese.edu

Voice: (337) ###-####

TDD: (337) ###-####

MINIMUM QUALIFICATIONS:

Two years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Function of Work:

To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.

Level of Work:

Advanced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.

Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:

Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.

Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.

Performs related duties as assigned.