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Administrative Coordinator 4 Print ( Apply Administrative Coordinator 4 Salary $2,602.00 - $4,682.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number DVA201020-ADMINCOOR4-10082024 Department DVA-Department of Veterans' Affairs Opening Date 10/09/2024 Closing Date 10/14/2024 11:59PM Central Description Benefits Questions Supplemental Information The Louisiana Department of Veterans Affairs is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace. This position is located in downtown Baton Rouge, and will be filled as a probation appointment or promotion of a current permanent state employee. The Administrative Coordinator 4 will act as a liaison with the campus certifying officials, navigators, and others who work closely with the LaVet Corps program providing clerical and programmatic support. This position will receive direct supervision from the Executive Management Officer.Additionally, the incumbent must have proficient knowledge in MS Office and must be highly organized. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Using Data:The ability to use relevant and valid data to inform a recommendation for action. Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas. Accepting Direction:The ability to accept and follow directions from those higher in the chain of command. Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization. Driving Vision and Purpose: The ability to consistently communicate a compelling picture of the vision and purpose of the organization. To apply for this vacancy, click on the 'Apply' link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Note regarding the advertised pay range: The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire. Disqualification While we encourage all interested applicants to apply, please be aware that there are various reasons that your application may be disqualified from consideration including, but not limited, to: Failure to fully complete the education and work experience sections of the application; (Please note for the education section that the semester area refers to the # of credit HOURS and not the # of semesters you completed) Submission of a resume and/or SF-10 application in lieu of the online application. Information on the resume will not substitute and must also be included on the actual job application in order to be considered. Failure to list complete license information (if applicable to the job position). Failure to submit an equivalency evaluation statement for an international degree by the closing of this announcement. For further information about this vacancy contact: Torin McClanahan Minimum Qualifications MINIMUM QUALIFICATIONS: Three years of experience in which clerical work was a major duty. SUBSTITUTIONS: Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience. Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience. College training will substitute for the required experience on the basis of 15 semester hours for six months of experience. NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments. NOTE: Any college hours or degree must be from an accredited college or university. Job Concepts Function of Work: To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties. Level of Work: Advanced. Supervision Received: General from higher-level clerical and/or supervisory personnel. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment. Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program. Examples of Work NOTE: Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below: Performs responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc. Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies. Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services. Prepares requisitions for the purchase of supplies; may involve entering information into an automated system. Compiles information from various sources and prepares specialized reports; formats reports according to department standards. Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters. May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at Parental Leave- Up to six weeks paid parental leave More information can be found atHolidays and Leave - State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (LASERS has provided this video (to give you more detailed information about their system Teacher's Retirement System of Louisiana (Louisiana School Employees Retirement System (among others 01 ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. 1= I have no experience and/or am uncomfortable accepting direction 2= I have limited experience or require assistance to accept direction 3= I can accept direction 4= I can accept directions and help others improve their ability to accept direction 02 ADi: Explain your rating by providing specific and relevant examples in the box below. 03 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. 1= I have no experience and/or am uncomfortable communicating effectively 2= I have limited experience or require assistance to communicate effectively 3= I can communicate effectively 4= I can communicate effectively and help others improve their communication 04 CE: Explain your rating by providing specific and relevant examples in the box below. 05 DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization. 1= I have no experience and/or am uncomfortable displaying professionalism 2= I have limited experience or require assistance to display professionalism 3= I can display professionalism 4= I can display professionalism and help others improve their ability to display professionalism 06 DPf: Explain your rating by providing specific and relevant examples in the box below. 07 DVP: Rate your ability to drive vision and purpose based on our definition: The ability to consistently communicate a compelling picture of the vision and purpose of the organization. 1= I have no experience and/or am uncomfortable driving vision and purpose 2= I have limited experience or require assistance to drive vision and purpose 3= I can drive vision and purpose 4= I can drive vision and purpose and help others improve their ability to drive vision and purpose 08 DVP: Explain your rating by providing specific and relevant examples in the box below. Required Question Agency State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) ###-#### Website Apply Please verify your email addressVerify Email