Job Title:Administrative Coordinator CommunicationsDepartment:Department of Communications and Public Policy FLSA Status:Non-ExemptReports to:Chief of Communication and Public Policy?The following describes the various aspects of the designated job. Some or all of these aspects may be changed over time, with or without notice, at the sole discretion of the ACGME.Applicants must be currently authorized to work in the United States (US) on a full-time basis. The ACGME will not provide employment sponsorship for this position (e.g., H-1B Visa or other US employment authorization).JOB OVERVIEWUnder direct supervision, will participate in the planning and execution of administrative tasks needed to support the Department of Communications and Public Policy. This will include scheduling and providing support for meetings, managing email inboxes and distributions, and submitting expenses, among other tasks. The coordinator will support team leadership and collaborate with other members of ACGME Leadership, as well as with consultants.ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Manages logistics for activities, including management of the Chief's and Vice Presidents' calendars, scheduling, and providing administrative support for in-person and remote/hybrid meetings as directed.
- Supports management of department inboxes and directs or answers general emails.
- Updates and maintains contracts.
- Schedules Board, Council, and Advisory Group photography.
- Helps with e-Communication administrative work, including pulling and uploading lists from ADS into the department's email program.
- Updates and maintains contact lists for various functions and initiatives.
- Pulls analytics for internal clients.
- Serves as back-up for ACGME Central (intranet) posting.
- Helps with travel arrangements and expenses for the department.
- Other duties as assigned.
QUALIFICATIONSMinimum
- Bachelor's degree in a related field; in lieu of a degree, three years' project coordinator experience.
- Three years' administrative experience, including meeting scheduling and logistics.
- Proficient computer skills, including using the internet, Adobe Acrobat, and Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams, and OneDrive).
Preferred
- Project management experience.
- Experience with an Intranet platform.
- Cvent event planning platform.
- Delivra, or email management system.
REQUIRED KNOWLEDGE, SKILL SETS, AND ABILITIES
- Strong attention to detail and expert follow-up skills.
- Outstanding written and verbal communication.
- Excellent troubleshooting and problem-solving skills.
- Skilled in working under tight timelines and comfortable balancing multiple projects and priorities simultaneously.
- Able to flexibly accommodate shifting priorities.
WORK ENVIRONMENT/CONDITIONS
- This position is based in a typical office environment with no specific or unusual physical or environmental demands.
- Most of the work performed is normally done in the ACGME office and/or a home office with the typical physical demands of an office environment.
The ACGME is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. The ACGME welcomes differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, gender identity, or expression status. All applicants who share this goal are encouraged to apply.