Administrative Coordinator I
: Job Details :

Job TitleAdministrative Coordinator IAgencyTexas A&M EngineeringDepartmentEngineering TechnologyProposed Minimum SalaryCommensurateJob LocationCollege Station, TexasJob TypeStaffJob DescriptionWhy work for Texas A&M Engineering?Who we areTexas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.Job DescriptionPurpose:Assists management in the coordination of office support activities and provides administrative support to specialized activities or projects in the department head office. Serves as receptionist for the department and is the first point-of-contact for visitors. Resolves non-routine administrative problems; assists in the development of office procedures; organizes and supports departmental events; processes complex, confidential matters; directs the establishment of office files and records; monitors compliance with Agency and/or University policies and procedures related to the duties of this position; performs advanced word processing, desktop publishing, presentation and data management activities; other related duties as required.Responsibilities:

• Answers telephone, greets and directs visitors to various locations in the department and on and off campus.
• Distributes all incoming mail to faculty and staff mailboxes. Routes all incoming faxes on departmental fax server to faculty and staff.
• Processes all 'desk copy' book requests and all textbook orders through the TAMU Bookstore.
• Secures review copies for textbooks that the faculty are interested in evaluating.
• Coordinates various internal and external events such as the Graduating Senior Reception in fall and spring, university-sponsored recruitment activities, tours of facilities for other campus and high school entities and Aggieland Saturday.
• Assists senior administrative coordinator with data processing, word processing and excel spreadsheets.
• Procures supplies and handles orders for the departmental storeroom.
• Assists Department Head's calendar and helps coordinate and schedules his meetings.
• Assists senior administrative coordinator and departmental communications personnel with the maintenance of printed materials for departmental public relations and marketing activities as it relates to the department head office.
• Various other related clerical/administrative duties as required.

What we need:

• Bachelor's degree or equivalent combination of education and experience.
• Two years of related experience.

Salary:The minimum salary for this position starts at $45,000 per year.Work Location:

• Main Campus - College Station, TX.

About Department of Engineering Technology and Industrial DistributionThe Department of Engineering Technology and Industrial Distribution at Texas A&M University ranks among the top Engineering Technology and Industrial Distribution programs in the country, and is a part of the Top 10 ranked Texas A&M University College of Engineering. Engineering Technology is the profession in which knowledge of the applied mathematical and natural sciences gained by higher education, practical experience, and competence developed in a specific field is devoted to application of engineering principles and the implementation of technological advances for the benefit of humanity. Industrial Distribution applies mathematics, science, engineering technology, business, data processing, communications, quality, and Supply Chain Management to the wholesaling and distribution of technological products. Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant InformationRequired Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer.