A global, energy industry organization is looking for a Quality Assurance Administrative Coordinator to provide administrative support. Reporting to the Global Quality Assurance Team Leader, the new member will drive operational efficiency, cost-effectiveness, and world-class quality by effectively implementing quality assurance processes while upholding values of integrity, excellence, innovation, and collaboration.
Salary + Additional Benefits:
- $48,000-$50,000
- 35 hours/week + hybrid schedule
Location: Houston, TX
Type of Position: Temp-to-Hire
Responsibilities:
- Undertake own duties with little supervision, contributing to own and team targets and objectives in line with delivering against stated business goals from the annual business plan.
- Contribute to the planning of the activities associated to the role and calendar management to ensure focus on priorities.
- Contribute to the effective and reliable planning of initial visits and the annual site visit schedule of approved organizations.
- Provide updates and review of progress against annual business objectives to the Quality Assurance Manager.
- Accountable for monitoring and reporting on budgets allocated to approved Centers for monitoring visits.
- Accountable for planning visits, including coordinating centers and consultants, including dates, travel, and paperwork.
- Organize region Centre Forums/ Industry Forums.
- Assist the Strategic Development team as and when required.
- Undertake special projects as appropriate and fulfil other duties as may reasonably be required by the company, in line with the incumbent's skills, knowledge, abilities, and personal development opportunities.
- Assist with the development and execution plan for the introduction of revised and/or new processes, systems, etc.
- Provide effective response to relevant communications from internal staff and external stakeholders.
- Responsible for reliable administration of appropriate invoicing and expenses.
- Responsible for implementation as required, of the Organizations QMS.
- Deal with initial approval requests/enquiries and procedural matters.
- Serve as a focal point for all Centre operational queries.
- Arrange travel and accommodation for function staff.
- Schedule and communicate ongoing and initial visits, including the required logistics.
- Conduct and log administration tasks to ensure compliance with the company ISO 9001 approved QMS.
Requirements:
- High school diploma with at least 3 years of experience
- Demonstrably effective secretarial and administrative skills
- Experience of working in an office environment
- Fluent in Spanish and/or Portuguese, and able to read, write, and speak professionally is required
- Proven IT skills, including MS Office
- Understanding of the Organization's key business drivers from an operational perspective
- Understanding of the Oil and Gas Industry
- Excellent organization and communication skills, including listening and delivery of basic level IT training
- Excellent understanding of the company Quality Management System (QMS)
- Demonstrable team working skills
- Excellent understanding of budgeting, invoicing, and processing expenses
- Ability to assist Quality Assurance Manager with forecasting, managing, and reporting on relevant budgets
- Occasional travel within the US
Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.