Location: Fargo,ND, USA
Description & Details:
This role supports a dynamic team committed to engaging diverse youth audiences across North Dakota. As the Administrative Coordinator, you will manage critical platforms (4-H Online, UltraCamp, FairEntry) and assist with statewide program and event needs. This role fosters collaboration between the state 4-H office and Extension agents, ensuring the smooth execution of operations.
Primary Responsibilities:
* Lead office support for the following platforms:
* 4-H Online (enrollment management)
* UltraCamp (camp management)
* FairEntry (fair management)
* Provide administrative assistance to the department chair and state 4-H specialists.
* Coordinate and deliver trainings on 4-H platforms, club management, and other key elements of the ND 4-H Program.
* Manage volunteer screening, 4-H Club Chartering, and state insurance re-enrollment processes.
* Support North Dakota State Fair operations and assist with 4-H Policy Committee initiatives.
* Supervise and assign tasks to work-study students.
* Develop, edit, and manage educational materials and data for reports.
* Ensure effective file management, storage, and oversee key office support functions.
* Schedule staff meetings and maintain meeting notes.
* Provide support to state Extension offices as needed, including troubleshooting platform issues and responding to inquiries from staff, volunteers, and stakeholders.
* Promote equal opportunities and support diversity in all activities.
Professional Expectations:
* Actively contribute to the state 4-H office team.
* Work independently and stay motivated as an active learner.
* Prioritize workloads to meet deadlines.
* Adhere to the NDSU Extension code of conduct, the mission of North Dakota 4-H, and the principles of Character Counts.
* Maintain regular communication with administration, coworkers, Extension personnel, and others as needed.
* Follow safety rules, identify unsafe conditions, and work with the Fire Marshall when necessary. Ensure coworkers work safely.
Work Schedule:
Monday through Friday, 8 a.m. to 5 p.m. This is a full-time with a minimum of 40 hours per week, 12-month non-tenure track position within NDSU Extension, entailing occasional evening and weekend commitments. Instead of accruing overtime, extended hours are flexed into time off. Statewide travel is required. Overnight trips will also be required on occasion for meeting, activities, training, and professional development. This role operates under the supervision of the 4-H Youth Development Assistant Director. This position will be housed within the state 4-H office, conveniently situated on the NDSU campus in Fargo, specifically in the Family Life Center (FLC) building, room 219.
Advertised Salary:
$45,000 + ; to commensurate upon experience.
Minimum Qualifications:
* Associate's Degree, two years of college, or 3 years of previous experience. Degree emphasis in Business, Office Management, Secretarial Studies, People Management, or a related field is preferred.
* At least 3 years of related work experience in office operations/support in a multi-staffed office or business environment. Demonstrated ability to move projects from start to finish.
* Intermediate to advanced capabilities in using various computer equipment and application software supported by the university, including Microsoft Office Suite (Word, Excel, TEAMS, PowerPoint, Outlook), as well as ZOOM and other computer interface tools/applications/resources.
* Beginner to intermediate knowledge and experience with social media platforms.
* Proficiency in using office equipment such as copy machines and large networked printers.
* Strong public speaking, listening, and writing skills that ensure quality and professional customer service.
* Strong organizational and prioritization skills, attention to detail, strategic thinking, and the ability to plan ahead.
* Ability to network across departments and establish relationships within the university system and across Extension.
* Resolve differences constructively using tact, courtesy, respect, and diplomacy.
* Ability to handle confidential information appropriately.
* Effective time management and follow-through communication.
* Ability to lift 10 to 40 pounds on various occasions.
* Possess a valid driver's license.
Preferred Qualifications:
* At least 5 years of related work experience in office operations/support in a multi-staffed office or business environment. Demonstrated ability to move projects from start to finish.
* 4-H Online, UltraCamp, and Fair Entry experience.
* Basic understanding of the Cooperative Extension System and the land-grant university mission and structure.
* Experience in using organizational and logistical skills to lead, organize, implement, manage, and market diverse tasks, events, and activities with high attention to detail.
* Proven experience in planning and managing events, ensuring all logistical aspects are handled efficiently.
* Demonstrated ability to take initiative and lead projects, working independently with minimal supervision while effectively prioritizing workloads to meet deadlines.
* Ability to adapt to changing environments and handle multiple tasks simultaneously in a fast-paced setting.
Applicant Materials Required:
Resume and Cover Letter
NDSU OFFERS EXCELLENT BENEFITS!
Full time employees are eligible for the following benefits:
* Health Insurance coverage with 100% of the premium paid for by NDSU for Single or Family Plan
* Option of a PPO/Basic Plan or High Deductible Health Plan with Health Savings Account
* Benefits begin the first of the month following date of hire
* Wellness benefits are included for healthy lifestyle participation
* Superb Retirement Plan
* Employer Contributions range from 7.5% - 12.26% based on position
* Basic Term Life Insurance
* Tuition Waivers for Employee (three classes per calendar year)
* Tuitions Waivers for Spouse/Partner & Dependents (eligible for 50% waiver)
* Paid Leave - including Annual leave, Sick Leave and 10 paid Holidays
* Employee Assistance Program
* Optional benefits include: Supplemental Life, Dental, Vision, Long-term care insurance, Flexible Spending Account (Health & Dependent Care) and Supplemental Retirement Plans
* More Detailed Information Here: Benefits | Human Resources | NDSU
About Us:
North Dakota State University is distinctive as a student focused, land-grant, research university. We educate leaders who solve national and global challenges by providing affordable access to an excellent education that combines teaching and research in a rich learning environment.
NDSU is in the highest Carnegie Classification of Institutions of Higher Education, R1, granted to the top research institutions in the country.
NDSU has offices across the state of North Dakota, and the main campus is in Fargo, on the Minnesota border. Along with Moorhead, Minnesota, Fargo forms one of the largest metropolitan centers between Minneapolis and Seattle. The community is consistently ranked as one of the best places to live.
No Smoking Notice:
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. 23-12-10.
EO/AA Statement:
North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.
Diversity Statement:
NDSU strives to be a community of belonging, recognizing unique differences as strengths of our university. We seek to recruit and retain a diverse workforce that supports a community in which diverse populations and perspectives will know and learn from one another. NDSU values candidates who are committed to our core values of respect, inclusivity, community, creativity, excellence, impact, innovation, integrity, resilience, responsiveness, and transformation. Successful candidates will be committed to and help advance our strategic goal to create and maintain an open and respectful environment to promote inclusivity and diversity as a cornerstone of education, research, and outreach.
Veteran's Preference Notice:
This position is subject to North Dakota Veteran's Preference requirements.
Reasonable Accommodation Information
North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at 701-###-#### or ...@ndsu.edu.