RESPONSIBILITIES • Provide full scope coordination activities in the implementation of financial, grant management, and educational deliverables for the Violence Against Women Education Program VAWEP (50%) and Shriver (50%). Provides financial administration on VAWEP, Shriver, and other projects including managing procurement, contract monitoring, payment and budget monitoring. • Using current Judicial Council templates, draft and submit procurement review requests including funding information, vendor information and contract templates. • Provide project management to the submission and tracking of approved procurements through the state FI$Cal system. • Monitor budgets, review and track project deliverables and invoices and support each grant's Senior Analyst and Manager to ensure contract requirements have been met prior to processing. • Provide specialized administrative support for high-profile trainings and webinars for educational and technical assistance projects for VAWEP. • Assist in preparing materials for educational projects including save-the-date announcements, agendas, faculty information communications, and web content. • Provide direct support for a Judicial Council advisory body, the Violence Against Women Education Subcommittee of the Family and Juvenile Law Advisory Committee. Advisory Committee duties include administering meetings and communications to the committee, finalizing and providing materials, and providing direct assistance to the chairs and other committee members. • Develop and administer meeting calendars, prepare outlook invitations, and handle meeting logistics. • Coordinate grant and project management for VAWEP and Shriver programs. • Monitor grant budgets, deliverables and timelines and prepare reports as directed by supervisor. Working Conditions The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park. The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person on Wednesdays at the Judicial Council's San Francisco or Sacramento office and reside in the areas surrounding these locations. Beginning January 2025, employees will work in the office at least two days per week. Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.
- ADMINISTRATIVE COORDINATOR
Additional Documents - Job Application Package Checklist
Position Details Job Code #: JC-456681 Position #(s): 156-###-####-XXX Working Title: Administrative Coordinator JO#6308 Classification: ADMINISTRATIVE COORDINATOR $5,760.00 - $8,063.00 # of Positions: 1 Work Location: San Francisco County Telework: Hybrid Job Type: Permanent, Full Time
Department Information OVERVIEW The Judicial Council of California is accepting applications for the position of Administrative Coordinator in the Center for Families, Children & the Courts. The Administrative Coordinator position is the sole administrative support for Violence Against Women Education Program VAWEP (50%), and Shriver Programs (50%). This position provides full scope coordination activities in the implementation of financial, grant management, and educational deliverables for both programs - the Violence Against Women Education Program, and Shriver Programs. The position is responsible for financial administration on these projects including managing procurement and contract monitoring, budget monitoring, and preparing and synthesizing grant management information for mandatory reports. The position also coordinates educational events for the VAWEP, and the meetings of an educational subcommittee of the Family and Juvenile Law Advisory Committee and provides administrative support for the Shriver Committee. The position interfaces on a daily basis with Judicial Council members, judges, court personnel, and non-court professionals. This position works primarily under direct supervision. The Judicial Council The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators. By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts. Department Website:
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 11/19/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy. Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Judicial Council of California Primary Exam Contact Attn: Please apply ONLINE in the benefits section below 455 Golden Gate Avenue San Francisco , CA 94102-3688 Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE Three (3) years of administrative support experience including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.). OR Associate's degree, preferably in area(s) of assignment, and one (1) year of administrative support experience including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.). Additional directly related experience and/or education may be substituted on a year-for-year basis. OR One year as an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist in a California Superior Court or California state-level government entity. OTHER Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.
Benefits HOW TO APPLY This position is Open Until Filled and requires the submission of our official application, a resume and a response to the supplemental questions. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on November 19, 2024. To complete an online application, go to job opening # 6308 at To complete the online application, please click the Apply for Job button. The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) ###-####. Telecommunications Device for the Deaf (415) ###-####. PAYMENT & BENEFITS $5,760 - $8,063 per month (Starting Salary will be $5,760 per month) Some highlights of our benefits package include: • Health/Dental/Vision benefits program • 14 paid holidays per calendar year • Choice of Annual Leave or Sick/Vacation Leave • 1 personal holiday per year • Up to $130 per month reimbursement for qualifying commuting costs • CalPERS Retirement Plan • 401(k) and 457 deferred compensation plans • Employee Assistance Program • Basic Life and AD&D Insurance • FlexElect Program • Pretax Parking • Long Term Disability Program (employee paid/optional) • Group Legal Plan (employee paid/optional) Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Department Website: Human Resources Contact: Alexis Ortiz (415) ###-#### ...@jud.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Sandra Grace (415) ###-#### ...@jud.ca.gov California Relay Service: 1-800-###-#### (TTY), 1-800-###-#### (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
supplemental questionnaire The Judicial Council of California Is an Equal Opportunity Employer. Supplemental Questions To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages. 1. Please describe what interests you about this job and why you believe it is a good fit. 2. Please describe your experience in managing budgets and processing invoices.
Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.