Administrative Coordinator
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Job Description Why join us? It's an exciting time at AtkinsRéalis! We are rapidly growing in the US. Our company purpose is to build a better world for our planet and its people. We recognize the importance of making sure that our clients and employees, feel this purpose every day. AtkinsRéalis is proud of our company culture that promotes, diversity, equity and inclusion. Our company ethos include collaboration through the connection of people, data and technology. We are a global firm, who leverages having employees located throughout the world, creating valuable partnerships and doing our part to make this planet and its people, thrive. We need energetic, passionate and eager professionals like you to join our team. There has never been a better time to be a part of AtkinsRéalis! We are seeking an Administrative Coordinator based in our New York office. About Us AtkinsRéalis is one of the world's most respected design, engineering and project management consultancies. AtkinsRéalis has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years. AtkinsRéalis has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy. The Admin Coordinator will provide administrative support to the head of a large Administration organization. Act as extension of manager's authority in administrative matters. Incumbent holds a position of responsibility, which may include compilation, analysis and presentation of special reports, and the tracking of projects and budgets. Acts as liaison between manager and staff and is charged with information flow across a wide organization. Plays proactive role in ensuring that budgets, goals and deadlines are met by monitoring progress and keeping manager How will you contribute to the team? • Acts as liaison between manager and his/her staff, as well as with other admin or technical management and staff, responding to inquiries and requests for information/approval and/or directing to appropriate staff, as required. • Responsible for the compilation of data and the preparation of monthly reports and preliminary budgets. Confers with managers' direct reports to ensure budget items are reasonable. Monitors budget conformance throughout the year. • Advises unit managers on items needing attention. • Coordinates staff activities within organization unit to ensure consistency with policies and procedures. • Assists manager with the initiation and/or processing of personnel actions, ensuring that proper approvals are obtained, and deadlines are met. • May perform special assignments which, depending on unit(s) supported, may include financial analysis, coordination of marketing activities, assistance with publications or marketing materials, maintaining databases, and/or coordinating staff training. • Develops charts and graphs based on financial, marketing, or other information, and • updates them as needed for meetings, monthly reports, or presentations. Prepares unit's organization charts. • Assists in the development of presentations to clients or upper management. Prepares unit's organization charts. • May coordinate and attend meetings and prepare meeting minutes. • May perform such other duties as the Supervisor may from time to time deem necessary. What will you contribute? • Bachelor's degree in Business Administration, plus minimum five years' experience. Without a • degree, requires ten years' experience in progressively responsible administrative work. SPECIAL SKILLS Excellent interpersonal and organizational skills required. Knowledge of business administration practices and principles, including finance and accounting. Computer skills required, particularly in Excel, PowerPoint and Word. Knowledge of the consulting engineering industry helpful. Ability to deal effectively and harmoniously with people at all levels of the organization. What we offer at AtkinsRéalis: AtkinsRéalis realizes that health, mental and financial wellbeing, are all equally needed to achieve balance in life. We are pleased to offer a robust rewards package that help our employees have peace of mind in and outside of work. Our benefit offerings address all of the areas that are part of living a healthy life. We recognize that what is important to people, continues to change. Some of our other benefits to ensure our employees feel supported, include continuing to offer health and dental coverage for domestic partners and a full list below. Our culture is one of providing support and training for our employees to thrive. We offer learning and development programs, training, career pathing opportunities, and a tuition reimbursement plan. At AtkinsRéalis, you will enjoy a robust rewards package which includes: • Competitive salary • Flexible work schedules • Group Insurance • Two Floating Holidays • Paid Parental Leave (including maternity and paternity) • Pet Insurance • Retirement Savings Plan with employer match • Employee Assistance Program (EAP) • Learning and development programs, training, career opportunities and a highly regarded tuition reimbursement program • An inclusive culture of Employee Resources Groups centered around women, African-Americans, Hispanics, LGBTQ+, Neurodiversity and Emerging Professionals. • A Foundation that is employee-funded with a 2-to-1 match from the company providing STEAM education for minorities from K-12 to college If this sounds like you and you would like to expand your career with us, apply today! AtkinsRéalis is an equal opportunity, drug-free employer committed to diversity in the workplace. EOE/Minorities/Females/Veteran/Disability. Please review AtkinsRéalis Equal Opportunity Statement here: AtkinsRéalis cares about your privacy and are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice. Expected compensation range is between $50,000 to 77,000 annually depending on skills, experience, and geographical location. Upon acceptance of an offer, all candidates must go through a drug screen test and background check. AtkinsRéalis is a federal contractor which mandates a satisfactory background screening report and drug test that supersedes state laws. Note to staffing and direct hire agencies: In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency. Worker Type Employee Job Type Regular At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.