Our Client a well known University s seeking an Administrative Coordinator in their New York, New York Location!
Job description
- Coordinates administrative support for the Department of Economics main office by hiring, training, and managing a team of 12 front desk support work-study students, by greeting visitors, and by responding to general or routine inquiries relating to departmental matters including faculty office hours, admission and course information.
- Orders and maintains office supplies for the Economics Department main office, and fields and fulfills office supply requests from department administrators and faculty.
- Oversees service, maintenance, and repair of office equipment.
- Manages online workshop application and assists faculty workshop coordinators with distribution of workshop papers, handles all logistics for speakers and recruitment candidates including transportation and meals, initiate vendor profile creation as well as submit and track reimbursements.
- Coordinates setup for payment and creation of expense reports for workshop in reimbursement of visit-related expenses (hotel, meals, transportation).
- Schedules departmental faculty meetings and departmental functions, handles logistics (A/V equipment, lunches, distribution of discussion materials).
- Coordinates schedules of departmental conference room(s). Produce departmental events, book venues, catering, (a/v, musicians, and photography as needed) and produce invitations for departmental parties, retirements, and memorials.
- Orders and coordinates the delivery of faculty lunch as well as 10-12 weekly department lunches.
- Provides administrative support for departmental leadership including the Department Chair, Co-Chairs, and DAAF including coordinating committee meetings; drafting correspondence and reports; screening calls and visitors; tracking travel expenses and reimbursements; coordinating travel arrangements; organizing and maintaining confidential departmental files and records.
- High school diploma or equivalent. / Two years of relevant experience required.