Administrative Data Assistant
: Job Details :


Administrative Data Assistant

Huston-Tillotson University

Location: Austin,TX, USA

Date: 2024-12-21T09:10:57Z

Job Description:
Administrative/Data AssistantPOSITION SUMMARYThe Office of Sponsored Programs (OSP) is seeking a Data/Administrative Assistant, that will support business operations by managing and organizing data, maintaining records, preparing reports, and performing various administrative tasks such as scheduling, correspondence, and office coordination.TASKS & RESPONSIBILITIES
  • Coordinates general office operations; processing paperwork compiling data and preparing reports
  • Acts as first point of contact
  • Resolve routine administrative problems by answering inquiries concerning office operations
  • Assist support activities (OSP and Title III)
  • Performs a wide variety of typing assignments which may be confidential in nature
  • Performs various computer operations; provides drafts and edits
  • Performs basic clerical duties
  • Maintain office schedules
  • Process purchase requests for goods and/or services
  • Make travel arrangements
  • Arrange training workshops; provide agendas; record minutes
  • Provide data operations
  • Manage database systems
  • Provide grant monitoring and alerts
  • Assist with grant management and compliance
  • Disseminate data reports
  • Gather research data
  • Manage various budgets
QUALIFICATIONS
  • Bachelor's Degree in related field required;
  • Three to four years of related experience;
KNOWLEDGE, SKILLS, & ABILITIES
  • Data entry skills;
  • Records maintenance skills and ability to maintain confidentiality of records and information;
  • Database management skills;
  • Ability to communicate effectively, both verbally and in writing; ability to read and interpret grants;
  • Ability to understand and follow specific instructions and procedures;
  • Organizing and coordinating skills;
  • Skill in the use of operating basic office equipment;
  • Ability to create, compose, and edit written materials;
  • Ability to maintain calendars and schedule appointments;
  • Ability to coordinate training workshops;
  • Ability to input data into recording systems;
  • Ability to gather and analyze research data
*This position is supported by Federal funds and employment is contingent continued funding and the overall success of the grant activity.SUPERVISION
  • This position reports to the Director of Sponsored Programs
SALARY RANGE
  • Up to $43,000 Annually, plus benefits!
POSITION STATUS
  • Full-time, on-site,
SETTINGFounded in 1875, Huston-Tillotson University is Austin's first institution of higher education. The University is an independent, liberal arts, church-related, historically black institution located on a 23-acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund. Undergraduate, four-year degrees in business, education, the humanities, natural sciences, and social sciences are awarded. Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students of all ages, races, and religions. All faculty are engaged in a range of activities, their primary focus is teaching. The student-teacher ratio is 15 to one, which allows an environment of personalized attention to students.
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