Professional Type: AdministrativeSpecialty: Executive SecretaryContract Type: Long-Term, 13 weeks,Shift: Day, Mon-Fri 8:00AM - 4:30PM, 40 hour/week,Rate: $24.00/hrRequirement:
- Local candidates. Not temp to hire - coverage while employee is out on leave
- Future start date and is subject to change
- In office position, no remote
- Executive level support experience and will wear business attire
- BS Degree.
- 2-3 years administrative and project management experience.
- Provides administrative, scheduling and project support to HHC Executive Vice Presidents and Senior Leaders at the Pearl Street Office. The role of the Administrative Specialist/Administrative Services Coordinator is to coordinate and schedule meetings with internal and external stakeholders, complete travel and expense reports, participate in departmental meetings by taking minutes and identifying follow-up items, prepare agendas and meeting material, manage small, short-term functional area projects, processing invoices and other administrative responsibilities as necessary.
- Builds a relationship and understands the needs of Executives to schedule meetings with internal and external stakeholders and manages calendar to ensure efficient and effective support for the EVP/Senior Leader
- Completes other administrative responsibilities including: processing invoices, setting up conference room technology, managing supplies, making arrangements for travel, completing travel and expense reimbursements, managing meeting material including copying
- Takes minutes/notes and handles follow-up for department meetings and as required, Board committee/subcommittee meetings
- Prepares and designs PowerPoint presentations, drafts agendas, drafts internal communications and other department material
- High-level management of functional area/department budget
- Constantly seeks ways to improve departmental processes, products and policies. Creates and documents standard work to ensure effective process management strategies