Administrative Manager (HEA)
: Job Details :

Administrative Manager (HEA)

POSITION DETAILS

The Center for Discovery and Innovation is a 200,000 ft2 modern research facility at the City College of New York. It provides a collaborative research environment for faculty from the College's Division of Science and Grove School of Engineering as well as the CUNY School of Medicine. Research includes structural biology and biochemistry, nanoscience, photonics, organic and natural products chemistry, neuroscience, materials science, climate change studies, and more. The building houses core facilities in nuclear magnetic resonance (NMR), X-ray Diffraction, microscopy and high-throughput molecular synthesis and testing. Reporting to the Associate Provost for Research, the Administrative Manager Will be responsible for the day-to-day oversight and maintenance of this critical research facility.

Duties include but are not limited to:

* Works with the Office of Research and faculty principal investigators whose labs are housed in the CDI to provide a functional, efficient, and comfortable research environment for all. This includes timely communication, consistent follow-up, and consultations with both individuals and groups of faculties in order to assess satisfaction, understand limitations, and work to common solutions.

* The CDI Administrative Manager will work closely with the Facilities Department to coordinate and monitor infrastructure maintenance, ensuring that all critical systems such as lighting, HVAC, and research equipment are functioning efficiently. This role involves liaising closely with the Facilities Department to ensure timely repairs, maintenance, and upgrades. The Administrative Manager will communicate regularly with all Principal Investigators (PIs) on the general status of the building, such as common areas are maintained in a clean and orderly condition, promptly notifying stakeholders of any infrastructure disruptions.

* The Administrative Manager will coordinate with the Office of Public Safety to manage and maintain a comprehensive database of security access credentials. This includes overseeing access levels for individuals, processing new access requests, and conducting regular reviews to ensure that access permissions are up-to-date and aligned with building security protocols.

* In collaboration with the CCNY Office of Property Management, oversees the tracking and maintenance of all CUNY-tagged property within the premises, ensuring timely decisions on preventative maintenance and replacements.

* Collaborates with the Department of Information Technology to coordinate network maintenance and upgrades and facilitate conference room upgrades and upkeep.

* Coordinates any relevant accounting, purchasing and invoice processing for equipment and infrastructure upkeep, repair, or replacement in consultation with the CCNY Office of Research.

* Collaborates with the Department of Environmental Health and Safety and the Office of Research, to convene committees, working groups, and/or studies related to issues of safety, compliance, and other elements related to the safe and responsible conduct of research.

* Facilitates visitors and guests who come to the CDI for meetings, events, tours, or short-term visits.

* May supervise student workers.

* Performs related duties as assigned.

This staff member is expected to be on the premises in person 100% of the time, however, occasional remote ( telework ) may be allowed if pre-approved by the direct supervisor.

QUALIFICATIONS

Bachelor's degree and six years' related experience required.

A preferred candidate will have:

* A Masters or PhD degree in the sciences.

* Experience working in a higher-education or other non-profit research-driven scientific operation.

* Knowledge of and experience with state-of-the-art technology used in scientific research and research facility infrastructure maintenance.

* The ability to manage multiple ongoing projects

* Strong written and verbal communication skills

CUNY TITLE OVERVIEW

Manages administrative and program activities of an academic or administrative unit.

* Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.

* Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.

* Represents management in meetings and activities related to department administration.

* Maintains archives, inventories, or collections of materials or records needed by the department.

* Works with fund-raising, marketing, technology, and other personnel to provide information and participate in Campus or University-wide initiatives.

* Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues

* Independently carries out unit activities such as approvals, student interactions, and participation in campus- or university-wide committees and projects.

Job Title Name: Administrative Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary Range: $96,602 - $104,057. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting externally, please apply as follows:

* Go to

* Search for Job Opening ID number: 29225

* Click on the Apply Now button and follow the instructions.

Applications including the following must be uploaded as a single PDF to the CUNYfirst job application website:

1. Cover Letter

2. Curriculum Vitae/Resume

CLOSING DATE

Open until filled. With review of resumes to begin November 28, 2024.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29225

Location

City College of New York