Administrative Officer
: Job Details :

An associate's degree in a related field and at least 3 years of administrative experience required.

Preferred Education/Training/Experience

Preferred: A Bachelor's Degree in a related field and 5 years of executive administrative experience preferred.

Minimum Knowledge & Skills

* Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

* Ability to gather data, compile information, and prepare reports.

* Records maintenance skills.

* Skill in budget preparation and fiscal management.

* Ability to use independent judgment and to manage and impart confidential information.

* Ability to analyze and solve problems.

* Ability to plan, develop, and coordinate multiple projects.

* Skill in organizing resources and establishing priorities.

* Ability to lead and train staff and/or students.

* Conflict resolution and/or mediation skills.

* Demonstrated ability to maintain confidentiality.

* Word processing and/or data entry skills.

* Knowledge of office management principles and procedures.

* Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.

* Skills in the use of database management, word processing, spreadsheet, and/or presentation software.

* Organizing and coordinating skills.

* Ability to foster a cooperative work environment.

* Knowledge of general accounting principles.

* Effective verbal and written communication skills.

Preferred Knowledge & Skills

* Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.

* Knowledge of human resources administration principles and practices.

* Knowledge of administrative policies and procedures as applied to public academic institutions.

Licensing/Certification Requirements

N/A

Job Duties

1. Oversee and manage daily office operations, developing policies, procedures, and systems to ensure efficient and productive workflows.

2. Provide support with problem-solving, project planning, management, and achieving stated goals and objectives.

3. Oversee and manage resource allocation, administration procedures, and documentation for the division.

4. Conduct research and analysis on specific issues, preparing non-routine reports and correspondence, which may be highly sensitive and confidential.

5. Serve as the primary administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters related to the office.

6. Organize and facilitate meetings, conferences, and special events; coordinate and attend committee meetings and participate in discussions as needed.

7. Coordinate the resolution of issues and disputes involving faculty, staff, students, and/or the public as they arise.

8. Oversee office accounts, monitor expenditures, and coordinate budget development for the office and related accounts.

9. Provide and oversee staff support, including managing walk-in and phone inquiries, maintaining calendars and travel arrangements, screening correspondence, and offering secretarial support.

10. Assist with understanding and interpreting College policies and procedures, ensuring office operations comply with institutional standards.

11. Perform other job-related duties as assigned.

Physical Requirements

* No or very limited physical effort required.

* No or very limited exposure to physical risk.

* Work is normally performed in a typical interior/office work environment.

Minimum Salary Range $53,532 Mid Point Salary Range . Maximum Salary Range $72,269 Posting Open Date 09/26/2024 Posting Close Date Posting Will Be Open Until Filled Yes Special Instructions to Applicant

Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisor's name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with See attached or See resume will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state unknown for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.

EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

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