Administrative Officer
: Job Details :

Summary The St. Louis VA Medical Center is recruiting for an Administrative Officer for Diagnostic Imaging Services located at the St. Louis VA Medical Center. The Administrative Officer has responsibility of a wide range of administrative functions within the service line consisting of General Radiology, Computed Tomography, Ultrasound, Mammography, Interventional Radiology, Magnetic Resonance Imaging, Nuclear Medicine, Tele-Imaging Network, PET/CT and Radiation Oncology. Responsibilities St. Louis VA Health Care System is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans. Supervisory Makes procedural changes to improve workflow and services. Develops performance standards, and evaluates employee performance. Advises employees of management policies, department goals and objectives. Informs employees of all relevant technical program guidance, directives, and procedural changes. Reports on work accomplishments, costs, and encounters in achieving assigned goals and objectives. Plans, organizes, directs, coordinates, reviews, and evaluates the work of staff in accomplishing assigned programs, functions, and activities. Reviews performance, quality of work; accepts, amends, or rejects work of employees and takes corrective action when required. Administrative Management Provides for the overall administrative management of the DIS. Collects data from a variety of sources and analyzes the data for developing action plans. Assists with Joint Commission on Accreditation of Healthcare Organizations (JCHAO) mandated activities. Identifies important aspects of patient care, developing various indicators establishing thresholds for evaluation participating in the review process. Provides administrative support in development, revision, implementation, and evaluation of service policies and procedures. Provides administrative assistance toward meeting all federal guidelines and accreditation standards. Develops, plans, and provides coordination to meet overall administrative and management program objectives defined by the Chief of the department Interprets a variety of VA regulations, VACO policy statements, VHA Directives pertaining to Radiology, Nuclear Medicine and Radiation Oncology. Human Resources Provides advice on interpretation and application of a variety of human resources policies, practices and procedures that affect Radiology, Nuclear Medicine, Magnetic Resonance Imaging, Bone Density and Radiation Oncology. Reviews and maintains personnel action requests, awards, promotions, and disciplinary actions. Maintains files and documents on personnel actions with appropriate staff or supervisor. Assists in the development of performance standards and ensures organizational chart, position descriptions and performance appraisals are update Coordinates recruitment for vacant positions for the service line. Budget/Financial Management Formulates and executes budgetary plans for Diagnostic Imaging Services. Analyzes past fiscal expenditures and workload to meet immediate and long-range goals. Establishes and maintains controls for effective financial oversight - budget formulation, justification, execution, and financial management. Develops plans to meet budget requirements and reviews budgetary documents in service line. Procurement Contracting Logistics Initiates and completes modifications by the contractor. Serves as the Contracting Officer Representative for DIS contracts including procurements. Prepares contract specifications to include complex statements of work. Completes reconciliation of invoices to timecards for accurate and prompt payment. Initiates payment and completes increases and decreases to the financial obligations funding. Identifies occupancy requirements for the service and reallocates space to accomplish the mission. Other duties as assigned Work Schedule: Monday through Friday - 7:30am to 4:00pm Telework: Ad-Hoc Virtual: This is not a virtual position. Critical Skills Incentive: Not Approved Position Description/PD#: Administrative Officer/PD10301-O Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See Additional Information below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/18/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience with, and knowledge of the organization and structure of healthcare delivery systems or managed care networks, including comprehensive understanding of laws, regulations, manuals, and policies as they apply to Diagnostic Imaging; Developing and implementing tools and techniques to collect and analyze data on quality, fiscal expenses, budget, appropriate utilization of resources and customer satisfaction; Developing and implementing financial indicators for efficiency, performance, appropriate allocation of resources, and benchmarking with other hospitals; Developing and coordinating a plan of action to enable a hospital to meet, or exceed, the performance standards and monitoring compliance through the standards; Significant experience with implementing Joint Commission standards in a service. Preferred Experience: Experience in Medical Imaging, Diagnostic Radiology, Nuclear Medicine and/or Radiation Oncology. You will be rated on the following Competencies for this position: Administration and Management Communications Contract Administration Financial Management Personnel and Human Resources Planning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. It occasionally requires carrying of light objects such as files, books, and papers; some walking, standing, and bending. No special physical qualifications are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.