Administrative Officer
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Open Date 11/04/2024 Requisition Number PRN40262B Job Title Administrative Officer Working Title Administrative Officer Job Grade D FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

Monday to Friday 8-5

VP Area U of U Health - Academics Department 00199 - Communication Sci & Disorders Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 40000 to 50000 Close Date 12/31/2024 Job Summary Responsibilities

1. Handles the administrative matters regarding day-to-day operations and procedures of a University department.

2. Maintains the schedules of the Chair.

3. Prepares documents for dept directors.

4. Assign costs and analyze alternative line items.

5. Monitors budgets and expenditures to ensure limitations are not exceeded.

6. Handles travel, scholarship, and tuition benefits as needed.

7. Projects cost estimates and writing assigned portions of grant proposals. May supervise staff members, including hiring and salary recommendations and/or decisions.

8. Coordinates details such as purchasing activities, personnel actions, document control, account coding for financial transactions and overseeing the maintenance of departmental records.

9. Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures.

10. May develop departmental procedures as needed.

* This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor's degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Familiar with university procedures.

Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ( URS ). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) ###-#### for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) ###-#### or (800) ###-#### or University Human Resource Management at (801) ###-#### if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:

Online reports may be submitted at oeo.utah.edu

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)

* Yes

* No

* * How many years of experience do you have in maintaining complex financial records, developing departmental budgets and preparing related reports?

* Less than 1 year

* 1 year or more, but less than 3 years

* 3 year or more, but less than 5 years

* 5 year or more, but less than 8 years

* 8 years or more

Applicant Documents

Required Documents

* Resume

Optional Documents

* Cover Letter

* Addendum to the University of Utah - Veteran Only - Call 801.###.#### after submission

* Appropriate discharge document (such as a DD-214 - Member Copy 4) - Veteran Only - Call 801.###.####