ADMINISTRATIVE OFFICER
: Job Details :

SummaryThis position is part of the National Archives and Records Administration, Research Services, Field Support Office. The incumbent's expertise is utilized in all decisions which impact operations, personnel, budget, purchasing, contracting and any other administrative area, and must take into consideration the work processes of archival and public programs performed throughout the field.This job is open to

• Federal employees - Competitive serviceCurrent or former competitive service federal employees.
• Career transition (CTAP, ICTAP, RPL)Federal employees who meet the definition of a surplus or displaced employee.
• Veterans
• Individuals with disabilities
• Military spouses
• Special authoritiesIndividuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
• Peace Corps & AmeriCorps Vista
• Family of overseas employeesFamily members of a federal employee or uniformed service member who is or was, working overseas.
• Land and base managementCertain current or former term or temporary federal employees of a land or base management agency.

Clarification from the agencyAll candidates who are: Current or former federal employees qualifying as Status Candidates, Federal employees currently serving on a VRA, VEOA eligibles, CTAP/ICTAP eligible, eligible for special hiring authorities (e.g., the Schedule A appointment for persons with disabilities, or covered by an Interchange Agreement), or VRA eligibles or Land Management employees eligible through Public Law 114-47.DutiesThe following are the duties of this position at the GS-09. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.As an ADMINISTRATIVE OFFICER, you will:

• Serve as Administrative Officer and administrative advisor to the Field Support Officer and field staff, with responsibility for performing, providing, obtaining, and/or advising and interpreting policy and procedures on a variety of management services.
• Advise and assist management to coordinate all budgetary and financial activity for Chicago's field operations.
• Maintain financial control and ensure the integrity of budget activity throughout the field.
• Coordinate all human resources processes and procedures within the field, and coordinate those activities with other areas of NARA.
• Serve as the regional accounting resource and participate in all contracting and procurement activities.

Requirements Conditions of EmploymentIf you do not meet any of the categories listed above, you may wish to apply under announcement DE-12633830-25-KB, which is open for any U.S. citizen to apply. Please refer to that announcement for details on open period, eligibility, and how to apply.The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.

• A one year probationary period may be required.
• Must successfully complete a background investigation.
• Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
• If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
• Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
• Obtain and use a Government-issued charge card for business-related travel.
• File a Confidential Financial Disclosure Report within 30 days of appointment and annually from then on.
• Designated and/or Random Drug Testing may be required.
• Work is primarily sedentary. Work is performed in an office setting

Key Requirements:

Please refer to Conditions of Employment.

Click Print Preview to review the entire announcement before applying.

Must be U.S. Citizens or U.S. Nationals.

Public Trust background investigation will be required.

QualificationsYou must meet the following requirements within 30 days of the closing date of this announcement.Specialized Experience: For the GS-09, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 grade level in the Federal service. Specialized Experience for this position includes:Reviewing internal policies and procedures relating to office and/or operations, and making recommendations for process improvements;ANDPreparing administrative documents and reports;ANDCommunicating with internal and external stakeholders, both orally and in writing.OREDUCATION: Master's or equivalent graduate degree in a related field or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related.ORCOMBINATION: You may qualify by a combination of experience and education. Only graduate level education in excess of the first 18 semester hours (27 quarter hours) may be combined to be considered for qualifying education.In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable (as defined in 5 CFR 300, Subpart F):For the GS-09, you must have been at the GS-07level for 52 weeks.Additional information

• We may select from this announcement or any other source to fill one or more vacancies.
• This announcement may be used to fill like positions in other organizations within the National Archives and Records Administration.
• This is a non-bargaining unit position.
• We offer opportunities for telework, per Agency policy.
• We offer opportunities for alternative and flexible work schedules, per Agency policy.
• The incumbent is required to regularly commute between the NARA facility in Centerville, OH and the NARA facility in Moraine, OH.

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a not qualified determination.Rating: Your application will be evaluated in the following areas: Administrative Management, Communication, Technical. Your application will be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP)) you must receive a score of 85 or better to be rated as well qualified to receive special selection priority

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.1. Resume - either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view resume tips.2. Vacancy Question Responses - Completely answer the online assessment questionnaire associated with this job announcement.3. Transcripts - For positions with an education requirement, OR if you are qualifying for this position by substituting education or training for experience, you MUST submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected.If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions.4. PERFORMANCE APPRAISAL/REVIEW/EVALUATION, ETC: All (Federal and Non-Federal) applicants are required to submit their most recently completed annual performance appraisal (dated within 18 months from the closing date of the vacancy announcement), which identifies your official rating of record (must be at least Fully Successful ) AND is signed by the supervisor, OR a statement explaining why the performance appraisal/review/evaluation is unavailable OR incomplete. If you fail to provide a copy of the performance appraisal/review/evaluation, or a statement advising why it is unavailable, you will be removed from further consideration. N/A is not considered an acceptable response.5. SF-50 for CURRENT OR FORMER FEDERAL EMPLOYEESDocumentation Relating to Your Federal Employment:
  • Submit a copy of your most recent NON-AWARD SF-50, Notification of Personnel Action, which shows your current (or most recent) title, series, grade, and competitive service status. (To verify your competitive service status, on the SF50, Box 34 Position Occupied should show a 1 and Box 24 Tenure should show a 1 or 2 .)
  • Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, submit a copy of an additional SF-50 showing this grade.
  • If you are currently on a Veterans Recruitment Appointment (VRA), submit a copy of an SF-50 showing that. Also, you must submit a copy of your DD214 or other documentation showing dates of service and type of discharge and any other applicable documents such as SF-15, VA letters, etc.
  Additional Required Documents if Applying Through the Hiring Authorities Listed Below:6. NON-COMPETITIVE REINSTATEMENT: If you are a former federal employee who has been separated for at least one year and wish to be non-competitively reinstated for a higher grade or full performance level than which you left federal employment, you MUST provide a copy of your separation SF50 (the position occupied block on the SF-50 should show a 1 and your tenure block should show a 1 or 2 ) AND the last performance appraisal you received from your federal employment which shows at least a fully successful rating. Note: You will NOT be given consideration under this option, if a performance appraisal document is not submitted.7. Veterans Preference documentation (if applying under VEOA or VRA): DD-214 - Member Copy 4 or other copies that indicate character of discharge; SF-15 and VA Letter (as appropriate). If you are claiming veterans preference, please visit the website for veterans hiring paths located at 8. If you are applying under a special hiring authority (e.g. Military Spouses, Interchange Agreement, Schedule A Disability, etc.), please visit the website In order to be eligible under one of these authorities, you must submit all required documentation as outlined in that specific hiring authority. For additional guidance on documents please visit: applicant guide for required documentation.9. CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.10. Land Management Eligibles must provide all required documentation to verify eligibility, prior performance, and qualifications for the target position. You can find information on the Land Management Workforce Flexibility Act and eligibility HERE. Land Management Eligibles must compete under competitive merit promotion procedures and meet all applicable requirements as such (time-in-grade restrictions do not apply).If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to ApplyThe National Archives and Records Administration has partnered with the Treasury's Bureau of the Fiscal Service to provide certain personnel services to its organization. Fiscal Service's responsibilities include advertising vacancies, accepting and handling applications, and extending job offers.The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 5:00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date.The Bureau provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.
  • To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  • Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  • After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  • You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
  To verify the status of your application, log into your USAJOBS account (USAJOBS Login); all of your applications will appear on the Welcome screen. The Application Status will appear, along with the date your application was last updated. For information on what each Application Status means, visit: For additional information on how to apply, please visit the Partnership for Public Service's Go Government website.To preview the assessment questionnaire: Agency contact informationApplicant Call CenterPhone304-###-####Email...@fiscal.treasury.govAddressBUSINESS SUPPORT SERVICES8601 Adelphi RoadCollege Park, MD 20740USNext stepsOnce the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. We will review your resume and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants. After making a tentative job offer, we will conduct a suitability and/or security background investigation. A final job offer for this position is typically made within 40 days after the closing date of the announcement.
• Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents1. Resume - either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view resume tips.2. Vacancy Question Responses - Completely answer the online assessment questionnaire associated with this job announcement.3. Transcripts - For positions with an education requirement, OR if you are qualifying for this position by substituting education or training for experience, you MUST submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected.If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions.4. PERFORMANCE APPRAISAL/REVIEW/EVALUATION, ETC: All (Federal and Non-Federal) applicants are required to submit their most recently completed annual performance appraisal (dated within 18 months from the closing date of the vacancy announcement), which identifies your official rating of record (must be at least Fully Successful ) AND is signed by the supervisor, OR a statement explaining why the performance appraisal/review/evaluation is unavailable OR incomplete. If you fail to provide a copy of the performance appraisal/review/evaluation, or a statement advising why it is unavailable, you will be removed from further consideration. N/A is not considered an acceptable response.5. SF-50 for CURRENT OR FORMER FEDERAL EMPLOYEESDocumentation Relating to Your Federal Employment:

• Submit a copy of your most recent NON-AWARD SF-50, Notification of Personnel Action, which shows your current (or most recent) title, series, grade, and competitive service status. (To verify your competitive service status, on the SF50, Box 34 Position Occupied should show a 1 and Box 24 Tenure should show a 1 or 2 .)
• Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, submit a copy of an additional SF-50 showing this grade.
• If you are currently on a Veterans Recruitment Appointment (VRA), submit a copy of an SF-50 showing that. Also, you must submit a copy of your DD214 or other documentation showing dates of service and type of discharge and any other applicable documents such as SF-15, VA letters, etc.

Additional Required Documents if Applying Through the Hiring Authorities Listed Below:6. NON-COMPETITIVE REINSTATEMENT: If you are a former federal employee who has been separated for at least one year and wish to be non-competitively reinstated for a higher grade or full performance level than which you left federal employment, you MUST provide a copy of your separation SF50 (the position occupied block on the SF-50 should show a 1 and your tenure block should show a 1 or 2 ) AND the last performance appraisal you received from your federal employment which shows at least a fully successful rating. Note: You will NOT be given consideration under this option, if a performance appraisal document is not submitted.7. Veterans Preference documentation (if applying under VEOA or VRA): DD-214 - Member Copy 4 or other copies that indicate character of discharge; SF-15 and VA Letter (as appropriate). If you are claiming veterans preference, please visit the website for veterans hiring paths located at 8. If you are applying under a special hiring authority (e.g. Military Spouses, Interchange Agreement, Schedule A Disability, etc.), please visit the website In order to be eligible under one of these authorities, you must submit all required documentation as outlined in that specific hiring authority. For additional guidance on documents please visit: applicant guide for required documentation.9. CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.10. Land Management Eligibles must provide all required documentation to verify eligibility, prior performance, and qualifications for the target position. You can find information on the Land Management Workforce Flexibility Act and eligibility HERE. Land Management Eligibles must compete under competitive merit promotion procedures and meet all applicable requirements as such (time-in-grade restrictions do not apply).If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.How to ApplyThe National Archives and Records Administration has partnered with the Treasury's Bureau of the Fiscal Service to provide certain personnel services to its organization. Fiscal Service's responsibilities include advertising vacancies, accepting and handling applications, and extending job offers.The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 5:00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date.The Bureau provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.

• To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
• Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
• After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
• You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application, log into your USAJOBS account (USAJOBS Login); all of your applications will appear on the Welcome screen. The Application Status will appear, along with the date your application was last updated. For information on what each Application Status means, visit: For additional information on how to apply, please visit the Partnership for Public Service's Go Government website.To preview the assessment questionnaire: Agency contact informationApplicant Call CenterPhone304-###-####Email...@fiscal.treasury.govAddressBUSINESS SUPPORT SERVICES8601 Adelphi RoadCollege Park, MD 20740USNext stepsOnce the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. We will review your resume and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants. After making a tentative job offer, we will conduct a suitability and/or security background investigation. A final job offer for this position is typically made within 40 days after the closing date of the announcement.Fair & TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request