Salary: See Position Description Location : Island of Hawaii Job Type: Various Job Number: 24-0267 Department: Health Opening Date: 06/06/2024 Closing Date: Continuous Recruitment InformationRecruitment Number 24-0267- This vacancy is with the Department of Health Salary: $5,918 to $7,198 per month (SR-24, Step D to I). Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website. Duties SummaryNOTE: THIS VACANCY IS NOT SECRETARIAL, CLERICAL, OR OFFICE SUPPORT POSITION. The Administrative Officer V position is responsible for assisting a program manager/administrator in developing and overseeing the administrative aspects of a program and organization where program requirements dictate the need for a variety and scope of services and activities, several subordinate organizational components and layers of supervision; and geographic dispersion of operational responsibilities. As warranted by the program's operations, positions typically supervise lower level professional, technical and/or clerical positions in providing the full range of professional administrative support services. Minimum Qualification RequirementsTo qualify, you must meet all of the following requirements:Legal Authorization to Work: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States. Education: Graduation from an accredited four (4) year college or university with a bachelor's degree. Specialized Experience: Three and one-half (3-1/2) years of business administration, public administration, or other responsible professional experience which required a high degree of analytical skill (e.g., operations management, business analyst, budget/fiscal analyst, etc.) and which involved evaluating and improving elements such as managerial policies, systems, work methods and practices, personnel needs and utilization, and quality of services rendered, of an operating program. Substitution Allowed: Relevant substitutions, as described in the Minimum Qualification Requirements, will apply. Driver's License: Applicants must possess a valid driver's license at the time of appointment. The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE. 02122:080817:13:MA Other Information The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-###-#### for assistance. PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: ELECTRONIC NOTIFICATION TO APPLICANTS The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings. TESTING INFORMATION The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application. CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review. YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur. A summary of these benefits, which is based on full-time employment, is listed below. Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview. With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service. Paid Holidays You may be eligible for 13 paid holidays each year; 14 holidays during an election year. Paid Vacation You may earn vacation leave at a rate that other employers find tough to match - 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation. Paid Sick Leave You may earn sick leave at the same rate as vacation - 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations. Other Leaves Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights. Health Insurance The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options. Group Life Insurance The State provides a free life insurance policy for employees. Retirement Plan The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to Premium Conversion Plan Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. Flexible Spending Accounts Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. Transportation Benefits Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions. Deferred Compensation The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available. Temporary Disability Insurance Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. Social Security As an employer, the State also contributes to an employee's social security account. Promotions & Transfers For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch. Training & Continuing Education The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees. Travel Expenses The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state. Incentive & Service Awards The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations. Union & Collective Bargaining Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii. CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance. The State of Hawaii is an Equal Opportunity Employer Revised 01/13 01
RECRUITMENT SURVEY (MANDATORY)Completion of this survey is mandatory. You must select one option; multiple selections permitted. The information you provide will be used to improve our recruitment efforts. We appreciate your cooperation.
What led you to explore career opportunities with the State of Hawaii? - State Recruiting Office
- Job Announcement Posting (Visit to the State Recruiting Office or Workforce Development Office)
- Job Fairs
- Consolidated Theatres
- TheBus
- Shopping Mall Advertisements
- Print Advertisements
- Word of Mouth (State of Hawaii Employee, Speaker at a Presentation, School Counselor, etc.)
- Army Partnership for Youth Success (PaYS)
- SkillBridge Program
- LinkedIn
- Facebook, Twitter, Instagram, etc.
- Governmentjobs.com
- Internships
- Other
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APPLICANT'S ACKNOWLEDGMENT - REQUIRED SUPPLEMENTAL QUESTIONS The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score.
Please do not submit a resume in place of completing the Supplemental Questions. You must submit verification (e.g., copies of official transcripts or diploma as directed below) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. To receive credit for substitute, temporary assignment, or volunteer experience, applicants must submit an
official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number. Any information you submit may be verified. Supporting documents must be either electronically attached to your application or submitted as soon as possible to our office at: State of Hawaii Department of Human Resources Development, 235 South Beretania Street--11th Floor, Honolulu, Hawaii 96813. Documents should be identified by job title and recruitment number.
- I acknowledge that I have read, understand and agree to all of the above.
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APPLICANT'S ACKNOWLEDGMENT - MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details) A link to the Minimum Qualification Requirements (MQRs) has been provided in the online job announcement. Please review the MQRs in their entirety.
- I acknowledge I have accessed and read the complete Minimum Qualification Requirements via the link provided in the online job announcement.
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APPLICANT'S ACKNOWLEDGMENT (Continued) Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be prorated. Example: Twelve months of experience at 20 hours/week will be prorated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited. Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.
- I acknowledge that I have read, understand, and agree to all of the above.
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BASIC EDUCATION/EXPERIENCE REQUIREMENT Please indicate how you meet this requirement by selecting one of the following choices. (Refer to the Minimum Qualification Requirements for more detailed information.) In order to receive credit for your academic training, you
MUST SUBMIT a legible copy of your
OFFICIAL TRANSCRIPTS by attaching it to your online application.
NOTE: If you are using
relevant work experience in lieu of a Bachelor's degree to fulfill the Education Requirement, clearly describe this work experience in your application. In order to receive credit, this experience
must be comparable in scope, level and quality to knowledge and skills gained via completion of study leading to a bachelor's degree as described in the Minimum Qualification Requirements.
- I do not not possess a bachelor's degree.
- I do not possess a bachelor's degree, but possess excess professional work experience as described in the Minimum Qualification Requirements.
- I have a combination of partial university curriculum, and administrative or professional experience comparable to successful study leading to a bachelor's degree from an accredited four-year college or university.
- I do possess a bachelor's degree from an accredited four-year college or university.
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SPECIALIZED EXPERIENCE REQUIREMENT How many years of Specialized Experience described in the Minimum Qualification Requirements do you possess?
- No experience.
- Less than six (6) months of experience.
- Six (6) months but less than one and one-half (1-1/2) years of experience.
- One and one-half (1-1/2) but less than two and one-half (2-1/2) years of experience.
- Two and one-half (2-1/2) but less than three and one-half (3-1/2) years of experience.
- Three and one-half (3-1/2) but less than four and one-half (4-1/2) years of experience.
- Four and one-half (4-1/2) but less than five and one-half (5-1/2) years of experience.
- Five and one-half (5-1/2) but less than six and one-half (6-1/2) years of experience.
- Six and one-half (6-1/2) but less than seven and one-half (7-1/2) years of experience.
- Seven and one-half (7-1/2) or more years of experience.
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SPECIALIZED EXPERIENCE (CONTINUED) If you stated that you have No Experience in Question #6 above, please indicate N/A below. If you stated that you possess the specialized experience which involved conducting business or public administration or other responsible professional experience (e.g., operations management, business analyst, budget/fiscal analyst, etc.) in the management of financial and human resources in an organization, provide the following information to address your relevant background.
Address each change in employer or positions with the same employer separately. The information for EACH employer should include: A. Employer's name, complete employment dates (month/year to month/year), your official job title, and average number of hours worked per week spent collectively on duties below.
B. Describe this employer, including the type of organization (government or private firm, self-employment, consultant, etc.); services it provided; and clientele served.
C. What department/division were you in charge of? What kinds of programs was it responsible for? Whom did these programs service? In your description, include specific and detailed information which will describe the scope and complexity of the subject programs.
D. Primary function of your position;
major duties and responsibilities?
E. Describe your experience, if any, with this employer as it involved
evaluating and improving each of the following areas as they relate to your organization.
Address each area separately. If None , indicate N/A . Be sure to include your specific role, the steps you took, and what happened as a result. Include pertinent examples.
1) Managerial policies
2) Work systems and practices
3) Work methods and practices
4) Personnel needs and utilization
5) Quality of services rendered
F. Describe your experience with this employer,
IF ANY in each of the following areas. If None, please indicate N/A below. Address each separately. Include your specific role, the steps you took and the results of your involvement. Include relevant examples:
1) Program planning.
2) Evaluation.
3) Budgeting.
4) Analyses of programmatic needs.
5) Formulation of projects and programs.
6) Developing operational details for an organizational component and program.
G. Which best describes your skill and knowledge level with this employer: assistant-trainee, independent worker, or supervisor?
H. Did this employer have a separate department or entity that was primarily responsible for administrative functions and/or the review of program operations (e.g., personnel, budget, etc.)? If so, how did your position relate to this entity?
I. Please describe your supervisory experience with this employer, if any. Include dates, number and titles of positions supervised, and a description of your supervisory duties.
J. How did your duties and authority differ from those of your supervisor? Be specific and complete in your responses. To receive credit, the employer(s) and each position held must be identified in the experience section of your application. A resume submitted in lieu of answering each supplemental question completely will not be accepted. We do not make assumptions. If your write up is unclear, you may be asked to provide copies of your official Job/Position Description and Organizational Chart. 08
ALLOWED SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE REQUIREMENT Do you possess a master's degree as described in the Minimum Qualification Requirements?
- No, I do not possess a Master's degree.
- Yes, I possess a Master's degree from an accredited four-year college or university but not in the specific studies described in the substitutions allowed.
- Yes I possess a Master's degree in public administration, business administration or management from an accredited four-year college or university.
Required Question