Administrative Procedures Specialist
: Job Details :

Administrative Procedures Specialist Job no: 5029846 Work type: Full-Time (Salaried) Location: North Chesterfield, Virginia Categories: Administrative Services Title: Administrative Procedures Specialist DSP01237 State Role Title: Admin and Office Spec III Hiring Range: Negotiable and Commensurate with Experience Pay Band: 3 Agency: Department of State Police Location: North Chesterfield, Virginia Agency Website: vsp.virginia.gov Recruitment Type: General Public - G Job Duties About the Position: OPTIONAL: Applicants hired into this position who are not currently VA state government employees are eligible for a $5,000 sign-on bonus upon hire with signature of a 12-month agreement. Applicants hired into this position who are currently working for VA state government are eligible for a $5,000 retention bonus after 10 months of successful service with signature of an agreement for an additional 12-months of service. Classified Applicants hired into this position who are already working in VSP's Firearms Transaction Center (Dept 041000), or Dispatcher function are not eligible for either a sign-on bonus upon hire or a retention bonus after 10 months. About the Position: The Virginia State Police (VSP) is seeking to hire an Administrative Procedures Specialist in our Criminal Justice Information Services Division at our Administrative Headquarters in North Chesterfield, Virginia. The successful candidate will support the commitment of the Virginia Department of State Police as Point of Contact (POC) to the National Instant Criminal Background Check System (NICS) by enhancing outreach activities that improve the accessibility of the instant check program for firearm dealers and the gun buying population, and providing training and instructional information to assist, monitor, and enforce firearm dealer compliance with NICS requirements and Virginia firearm laws; conduct background checks prior to the purchase of a firearm in the Firearms Transaction Center while physically at Gun Show event locations; analyze criminal records and other documents to determine if there are prohibiting factors that prevent potential gun buyers or other recipients of firearms from lawfully purchasing or possessing firearms; maintain and report statistical information relating to area of responsibility; maintain Gun Show Calendar of Events; monitor receipt and implement dissemination of gun show notification forms and vendor lists; and determine and report non-compliance by gun show promoters of statutory requirements. About the Agency: We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP! VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team. Minimum Qualifications •Knowledge of the general rules and regulations relevant to the review, collection, and protection of public and private information and databases. •Skill in using Microsoft Office applications to include Word, Excel, Exchange/Outlook, basic computer operations, and web-based applications. •Demonstrated ability to collect, interpret, summarize, and communicate information orally and in writing in English; to communicate effectively and apply excellent interpersonal skills; to retrieve automated records and use web-based data collection systems to extract and manipulate data; to apply research, analyze, and interpret a wide variety of information used to verify the validity and reliability of data and to reach sound judgements; to accurately maintain a variety of files, logs, and office records; to perform and organize work independently; to multitask and adapt to fast paced and varying work environments; to remain professional and operate effectively in high stress situations; to establish and maintain effective working relationships with associates, consumer agencies, government agencies, law enforcement, legal representatives, and the general public; and to travel, occasionally overnight. •Valid Virginia operator's license required or ability to obtain prior to hiring and good driving record required. •High School Diploma or GED equivalent. •Must be eligible to become Virginia Criminal Information Network (VCIN) certified, which requires either being a United States citizen or a lawful permanent resident of the United States and eligible for naturalization. Additional Considerations •Direct experience associated with VCIN/National Crime Information Center (NCIC) preferred. Special Instructions You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position. Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items. Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at and must be received by 11:55 P. M. on December 9, 2024. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered. PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at ...@vsp.virginia.gov. The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state, or local laws. REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST (V)alor (S)ervice (P)ride Advertised: 25 Nov 2024 Eastern Standard Time Applications close: 09 Dec 2024 Eastern Standard Time