Location: New Orleans,LA, USA
LOCATION AND POSITION INFORMATION:
* This position is located within the Office of State Museums in New Orleans, LA.
* This position does not require a Civil Service test.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING:
* Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
* Driving Results: The ability to identify important goals and work to achieve them.
* Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately
to result in maximum business value.
PREFERRED COMPETENCIES:
* Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
* Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
* Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.
Job Duties and Responsibilities:
75% Administrative & Event Stewardship:
-Performs responsible duties related to the proper orientation, coordination, and management of telecommunications, rentals, and rental contacts for Capitol Park Museum. Returns all inquiries in a timely fashion. Serves as Special Events Coordinator. This position is responsible for booking and managing all special events at the museum and all after-hours events.
-Establishes, implements, and revises rental program standards and guidelines for vendors and renters. Serves as the museum's liaison with rental clients and at rental events. Greets and conducts tours for prospective clients and guests of the Baton Rouge CYB and Lt. Governor's Office.
-Manages program information by maintaining databases and programs. Ensures information integrity of generated monthly reports, including fiscal responsibility for budgetary reporting. Turns in bullet points of the requested information to the Division Director.
-Payment management and tracking through the Museum's Administrative Assistant, Assistant Deputy Secretary, Administrative Coordinator, and Louisiana Museum Foundation.
-Ensures program compliance with State regulations for public access according to Louisiana Administrative Code Title 25 Cultural Resources Part III.
-Initiates contracts for building use and collects fees and donations related to events for DCRT and OLG as renters and their vendors, outside groups and their vendors for receptions, programs, parties, etc. at the direction of the Division Director.
-During after-hours events, as on-site manager/staff supervisor for maintenance, TICs, volunteers, etc. Ensures events are staffed appropriately in conjunction with the Administrative Coordinator 3. Assists event coordinator in New Orleans if necessary.
-Coordinates with the Office of Buildings and Grounds for monthly HVAC scheduling of non-gallery space and monthly lawn maintenance scheduling.
-Manages event setup and planning with staff for lectures, events, receptions, opening, etc. related to museum-sponsored and museum-partnered Education and Community Programming initiatives and activities.
-Remains innovative in creating, planning, and implementing museums events, partnerships, and growing in new markets.
20% Media& Public Relations:
-Compiles monthly programming information to send to community calendars and shares them on online community calendars.
-Assists in coordinating communications internally and outside the museum. Provides media representatives with information regarding special events. Facilitates media access when appropriate. Develops and maintains the Capital Park Museum's public relations files including media exposure and printed materials and complies with monthly tallies to the Division Director.
-Attends event promotional seminars to promote the Museum as an event venue. Joins professional development and networking groups to grow audience and corporation with vendors and colleagues. May set up non-collections displays, give informal tours and auto-visual presentations. Identify ads to pursue based on inquiry feedback, trends in the industry.
5% Other duties as assigned.
APPLICATION INFORMATION:
* To apply for this vacancy, click on Apply link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.
Louisiana as a State, is a Model Employer for People with Disabilities.
For further information about this vacancy contact:
Troi Johnson, Human Resources
Department of Culture, Recreation, and Tourism
1051 N. 3rd St
Baton Rouge, LA 70802
Fax: (225) ###-####
...@crt.la.gov
MINIMUM QUALIFICATIONS:
A baccalaureate degree.
SUBSTITUTIONS:
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
NOTE: Any college hours or degree must be from an accredited college or university.
Function of Work:
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.
Level of Work:
Entry.
Supervision Received:
General from higher-level supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.
Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.ADMINISTRATIVE FUNCTIONS
Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:
Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.
PROGRAM MANAGEMENT
Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.
Establishes, implements, and revises (as necessary) the program's standards and guidelines.
Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.
Performs certification and eligibility duties as it relates to the program.
Ensures program compliance to Federal and State regulations.
Administers contracts (such as property leases and service agreements) as they pertain to the program.
May supervise a small program support staff.
May require a special license and/or continuing education in the program field.
May serve as a member of a board or committee relevant to the program's mission.