Administrative Project Coordinator
: Job Details :

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' '

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Project Coordinator, we'll count on you to:

* Type, format and organize project documents, reports, specifications and correspondence

* Create and maintain accurate administrative files and document paperwork at the beginning and throughout the life of projects. Work with project managers to efficiently and accurately set up their projects and track that all initiation requirements are met. Develop and maintain project guides and provide information and support for project reviews.

* Administrative support for projects includes, maintaining accurate files throughout the life of projects, updating schedules using Microsoft Project and Excel, assisting project managers with project status, progress reports, attending meetings to document / type up meeting minutes and track documents as well as assisting with report deliverables when necessary.

* Order insurance and monitor insurance certificates

* Apply company quality assurance guidelines and procedures for project document management

* Exhibit professionalism with clients and staff

* Work with multiple Project Managers and project teams as needed

* Communicate clearly and effectively with both internal and external clients regarding project inquiries or department procedures / requirements.

* Technical editing - requires a strong attention to detail, proficiency in Microsoft Word, and the ability to understand the deliverable in terms of the project, client need, and what is scoped. The ability to be available immediately, meet tight deadlines and be prepared to address last minute modifications. Proofread and edit documents for grammar, spelling and punctuation as well as format. Able to perform editing and or rewriting of technical reports and documents for approval of author. Interacting with technical staff to clarify reports, content meaning, format and style of work.

* Perform other duties as needed

Preferred Qualifications

* Bachelor's degree

* Strong organizational skills with ability to handle multiple tasks and meet deadlines

* Ability to work with and take direction from multiple levels of professional staff

* Strong attention to detail

Required Qualifications

* Associate degree in a closely related field or combination of education and relevant experience

* A minimum of 1 years related experience

* Proficiency in Microsoft Word and Excel

* An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ , People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.