Location: Globe,AZ, USA
Administrative Secretary (Administrative Support Assistant I) (Globe, AZ) Posting Number req21548 Department Gila County Office Department Website Link Location County Extensions and Farms Address 5515 S Apache Ave, Suite 600, Globe, AZ 85501 USA Position Highlights Seeking an administrative secretary to provide general administrative functions and assistance to the faculty and staff of the Gila County Extension office. This administrative support assistant will prepare documents and reports, compiling records, schedule meetings, organize and maintain information, coordinate calendars, compose correspondence and other documents, communicate with internal and external stakeholders, and assist the Director as needed. This position is located in Globe, AZ.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
1. General Office Support:
* Responsible for working at the front desk at the Gila County Globe office and interfacing with the public by
answering phone calls, greeting visitors, monitoring and redirecting incoming emails, and ensuring that public areas are welcoming and that public information is displayed.
* Screen telephone calls and visitors referring them to the appropriate office staff or supervisor.
* Sort and distribute mail to staff.
* Maintain office calendars.
* Cross-index and alphabetically file documents or correspondence.
* Arrange for facilities and services to conduct conferences, workshops, or meetings as directed by the supervisor.
* Assists with conference/workshop registration and setup.
* Monitor and order office supplies.
* Maintain office bulletin board, document holders, and general office appearance.
* Troubleshoot technical difficulties with office equipment and computers in consultation with appropriate IT and other
technical consultants.
* Be willing to learn and/or attend trainings on software programs as needed.
2. Administration/Data Support:
* Record minutes at meetings and process written report for distribution.
* Printing and distributing reports, correspondence, technical documents, forms, and fliers.
* Maintaining existing spreadsheets, input data to update the databases.
* Prepare administrative forms and enter on-line functions such as payroll, p-card, staff travel, and reimbursements;
working with the Business Manager to finalize processing.
* Enter data, produce reports, track 4-H fee payments using 4-H Plus software. Support 4-H programs and events
by copying and mailing needed 4-H paperwork.
* Assist with preparation of the annual report with agent input utilizing a desktop publishing program such as
Microsoft Publisher.
* Work closely with the Payson office Administrative Secretary on transactions to ensure processing is complete.
3. Extension Agent support:
* Provide administrative support to the Gila County Extension Agents (Family, Consumer Health Sciences; Forest Health; Range Management) as needed with ordering supplies, assist with setting up meetings, document printing.
Minimum Qualifications
* High school diploma or equivalent, or equivalent learning attained through experience may be required.
Preferred Qualifications FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $16.50 - $20.63 Compensation Type hourly rate Grade 3 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Grade Range Minimum $16.5 Grade Range Midpoint $20.63 Grade Range Maximum $24.75 Career Stream and Level OC1 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties) Number of Vacancies 1 Target Hire Date 2/3/2025 Expected End Date Contact Information for Candidates Jennifer Gardner Smith
...@arizona.edu Open Date 12/18/2024 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness. Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.?These?reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
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