Location: Roswell,NM, USA
Roswell Independent School District
Job Description
Job Title: ADMINISTRATIVE SECRETARY - CURRICULUM AND INSTRUCTION
Reports To: ASSISTANT SUPERINTENDENT FOR CURRICULUM AND INSTRUCTION / CURRICULUM AND INSTRUCTION DIRECTOR(S)
General Job Description:
Under indirect supervision, coordinate and provide administrative/secretarial support to the Assistant Superintendent for Curriculum and Instruction (C & I) and Director(s) of C & I.
Essential Duties and Responsibilities:
* Assist staff with a variety of office tasks, such as managing telephone calls, typing correspondence, emails, requisitions, memorandums, minutes, reports and forms as directed by the Assistant Superintendent of C & I and Director(s) of C & I.
* Work cooperatively with colleagues, supervisors, and administrators.
* Follow District policies and administrative rules and regulations.
* Maintain behavior appropriate to performing and accomplishing assigned duties.
* Project over-all concern for personal appearance as it relates to job performance.
* Input and analyze data, and draft reports/proposals for approval or acceptance.
* Prepare and maintain various reports and contracts; process contracts, requests for payment. Type and ensure proper processing of RFP's. Log and distribute materials, equipment and/or supplies.
* Distribute and track surveys, complete mandatory reports for signature based on collected data.
* Assist with preparation and/or prepare budget documents for review. Process, post and balance budget expenditures and receipts.
* Assist in processing all areas of travel including but not limited to accommodations and travel forms.
* Process and organize all leave forms and work agreements.
* Maintain and keep all records/files current.
* Order and maintain office equipment and supplies; inventory all supplies and material.
* Organize professional development; administrator/teacher induction and administrator/teacher seminars.
* Arrange for the pick-up and delivery of materials.
* Arrange special functions and meetings.
* Gather, file, and disseminate information as may be required.
* Knowledge of computer systems, including data bases and word processing programs.
* Personal and professional task management through the use of technology.
* Maintain confidentiality with sensitive matters.
* Be flexible and able to prioritize tasks and maintain accurate and detailed records for multiple administrators.
* Report to work on time and work no less than 7 hours per day.
* Work independently with very little supervision.
* Assist the Director of C & I as a point of contact within the Director's areas of expertise.
* Assist with the Summer School Program.
* May be required to perform other related duties as assigned by your supervisor(s).
Supervisory Responsibilities:
May be required to supervise student workers and internships.
Qualifications:
* High School diploma or GED
* Three years' experience in an administrative clerical position, at least one of which should have been in an educational environment.
Physical Requirements:
Sitting, standing, lifting and carrying (up to 40 pounds), climbing stairs, reaching, squatting, kneeling, having full mobility of fingers/hands, and moving light furniture may be required, unless ADA accommodations have been mutually agreed on and does not create an undue hardship upon the district.
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Roswell Independent School District
ADMINISTRATIVE SECRETARY - CURRICULUM AND INSTRUCTION
Safety and Health:
Knowledge of universal hygiene precautions (blood borne pathogens, body fluids, etc.)
Equipment/Material Handled:
Must know how to properly operate, or be willing to learn to operate, multi-media equipment including current technology as needed.
Work Environment:
Must be able to work within various degrees of noise and temperature. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignments without direct supervision. After hours work may be required. May work under stressful conditions on occasion.
Terms of Employment:
Salary and work year to be established by the Board.