Location: Iowa City,IA, USA
The University of Iowa Stanley Museum of Art is hiring an experienced Administrative Services Coordinator (50% appointment) to provide administrative support to the Museum director and staff, including clerical, office administration, and communications support and information management.
In this role, you will provide essential logistical support to ensure smooth administrative operations. Key duties include managing the Director's calendar to prioritize their time effectively amidst competing demands, acting as the first point of contact for callers and correspondents, and facilitating communication among Museum staff, board members, and external stakeholders.
You will also:
* Manage museum meetings, including scheduling, IT setup, and taking minutes as needed.
* Maintain office files and review procedures, suggesting improvements where appropriate.
* Support the Museum's director and department heads directly.
* Liaise with vendors and the UI purchasing department to manage supplies and inventory.
* Assist the Communications and Marketing Manager by maintaining mailing lists and coordinating mailings.
* Work with the Visitor Services Manager to set up events.
* And more!
Click here for a full job description, including all duties and competencies assigned or e-mail the contact listed below.
Visit: Job Opportunities (Org 02 & 35) to see all job opening with the Office of the Provost at the University of Iowa.
About the Department: The University of Iowa Stanley Museum of Art (UI-SMA) welcomes the University of Iowa community, all Iowans, and the world to discover and enjoy extraordinary works of art, explore new ideas, and cultivate new insights into history, culture, and the act of creation. We build diverse communities around our collections by fostering creative connections across the university, the state, and the world. Through the wise stewardship and dynamic presentation of the collections in our care, the Stanley encourages transformative encounters with works of art and contemplation of the human story. Established in 1969, the UI-SMA is one of the leading university art collections in the country. Approximately 15,500 objects constitute diverse collections that include paintings, sculpture, prints, drawings, photographs, ceramics, textiles, jade, and silver.
Required Qualifications:
* Bachelor's degree or equivalent experience and education
* Some (typically 6 months to 1 year) experience in office administration or equivalent
* Infrequent evening and weekend work
Competencies Required:
* Demonstrates a WORKING proficiency level in the following competencies:
* Strong written and oral communication skills with attention to detail and accuracy.
* Bookkeeping and office skills.
* Proficiency with MS Office suite
* Professional demeanor
Desirable Qualifications:
* 2-3 years of experience in office administration or equivalent
* Comfortable in a fast-paced environment.
* Ability to synthesize information quickly and assess priorities.
To Apply:
To be eligible for consideration, applicants must upload BOTH of the following and mark them each as a Relevant File to the job submission:
* a current resume
* a cover letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the process.
Work Modality: This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.
Compensation: $21,000-$25,000 with Competitive Benefits
Reach out to Monica Frank to learn more about benefits, compensation practices, and career development opportunities.
Click here to learn more about why you should join UI!
Additional Information
* Classification Title: Admin Services Coordinator
* Appointment Type: Professional and Scientific
* Schedule: Part-time
* Work Modality Options: Hybrid within Iowa
Compensation
* Pay Level: 2B
* Starting Salary Minimum: 21,000
Contact Information
* Organization: Provost
* Contact Name: Monica Frank
* Contact Email: ...@uiowa.edu